Corporate Services Administrator, Corporate Services

3 weeks ago

Toronto, Ontario, Canada TMX Full time

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Now Hiring: Corporate Services Administrator, Corporate Services (18 Month Contract)

The Corporate Services Administrator is responsible for a multitude of registrar functions which include cancellations, capital increases, file loads, terminations, capital control & registrar functions, operations special projects, and various administrative duties.

Please note:

This position is a hybird role - minimum 2 days in our Toronto office

Training will be in-office 4 days until further notice

Key Accountabilities:

  • Update security holder information on TranStar
  • Research and resolve capital control discrepancies
  • Process cancellation orders and NCIB cancellations/buy backs
  • Load records onto the system (manually and electronically)
  • Prepare and balance records to send out for terminations
  • Operations special projects including Stock Splits, Sub-Receipt & Special Warrant push outs
  • Handle one-sided transactions
  • Load/update all wire/EFT information onto the system
  • Maintain Capital Control & Integrity for the registrar
  • Handle market and treasury DRIPS through CDS
  • Update SIN information on Transtar
  • Consolidating account holder information

Must Have (s):

  • Back office experience in financial feild
  • Good understanding of DRIP and securities
  • Capacity to prioritize and meet strict deadlines
  • Ability to analyze data, problem solve and work independently with minimal supervision
  • A working knowledge of the securities industry as it relates to back-office administration
  • A willingness and ability to adapt to a changing environment and responsibilities
  • Ability to organize and prioritize tasks effectively and communicate with peers and all levels of the company
  • Must have a flexible schedule to work overtime as required
  • High attention to accuracy and detail
  • Strong organizational, interpersonal and communication skills
  • Strong proficiency with Excel, MS Word, Google Suite, and other desktop applications is a key requirement

Nice Have (s):

  • Experience in Corporate actions and Transfer Agency is a Big asset
  • Completion of Canadian Securities Course and similar courses are preferred, but not essential
  • Previous experience in a trust/securities/financial environment preferred

In the market for...

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.

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