Queen's University Employment – Finance and Operations Coordinator

4 weeks ago

Kingston, Ontario, Canada Queens University Full time
Job Description:

Reporting to the Associate Director, Finance and Operations ('Associate Director'), the Finance and Operations Coordinator ('Coordinator') supports the financial operations, budgeting and reporting functions within the Office of the Provost and Vice-Principal (Academic) ('VPA') and VPA portfolio. The Coordinator administers day-to-day financial operations by performing various accounting and administration duties including assisting in the planning, preparing and monitoring of portfolio budgets, identifying and reporting on budget trends, monitoring and reconciling accounts, preparing and analyzing financial reports including variance reports, and providing assistance with other external/internal reporting requirements. The Coordinator also helps to assess compliance with university policies and identifies areas of opportunity for efficiencies, enhanced reporting, and strengthened processes within the VPA portfolio.

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Job Responsibilities:
  • Prepares and analyzes financial reports, including quarterly variance reports, for review by the Associate Director.
  • Provides input to the Associate Director in the review, development and implementation of financial and operational processes for the Office of the Provost and VPA portfolio and contributes to the development of training materials and/or assists in training delivery on financial and system processes.
  • Assists in the development and maintenance of the long-term financial strategy for the VPA portfolio by running reports, analyzing data and preparing reports and projection to inform decision making.
  • Monitors, manages, and performs analysis of the VPA trust and endowment funds, including annual reporting and coordination with the
  • Associate Director and central Advancement. Prepares journal entries for fund disbursement under the direction of the Associate Director.
  • Conducts a preliminary review of all procurement transactions to ensure compliance with university policies and procedures prior to approval within the Provost's Office. Identifies any issues or inconsistencies and coordinates with the submitting department to facilitate resolution.
  • Proactively informs the Associate Director as required.
  • Performs other financial, accounting and systems duties as required, including acting as a back-up reviewer for all expenses submitted to the Office of the Provost for one-over-one approval.
Job Requirements:
  • Advanced accounting and financial management skills including the ability analyze and interpret financial data to provide financial overviews and synthesize reports.
  • Excellent communication, including written, verbal, listening and presentation skills, with an ability to discuss and explain financial and system information clearly to audiences with varying levels of financial and technological background and experience.
  • Strong attention to detail and accuracy.
  • Strong relationship building and interpersonal skills with the ability to interact professionally with all levels of the organization.
  • Highly developed analytical skills to identify and resolve problems.
  • Consistently acts with a high degree of tact, discretion, diplomacy and confidentiality.
  • Strong project management, organizational and time-management skills with the ability work under the pressure of multiple strict deadlines in an environment with multiple interruptions.
Job Details:

Company: Queens University

Vacancy Type: Full Time

Job Location: Kingston, CA

Application Deadline: N/A

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