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Co-op and Student Employment Coordinator
2 months ago
Camosun College is seeking a highly organized and detail-oriented Co-op and Student Employment Assistant to provide administrative, organizational, and customer service support to the Co-op Education & Student Employment team.
Key Responsibilities- Student and Employer Support
- Provide front-line services to external and internal clients, including acting as a liaison within the department and between schools and other departments.
- Ensure the dissemination of information related to the work term process by communicating and interacting with students, employers, and the College community to meet program needs.
- Respond to and process a wide variety of inquiries received both in-person and via email, requiring a good understanding of CESE policy and procedures.
- Review transcripts to ensure student eligibility.
- Assist students with various employment processes and documentation.
- Assemble and collate students' applications at closing of job postings, checking for accuracy and completeness, and submit packages to employers.
- Assist with the coordination of departmental events such as orientation, career fairs, and other departmental events as needed.
- Assist students, graduates, and alumni by directing them to College and departmental resources for work search skills and job postings.
- Administrative Support
- Enter, retrieve, and compile data in the departmental database, and monitor its accuracy and currency, which may involve keeping several inter-related records and cross-checking.
- Ensure the dissemination of relevant information to appropriate department/College personnel throughout the year, both electronically and in print.
- Provide administrative support and coordination for recurring departmental activities such as information sessions, mock interviews, etc., and for other departmental projects and initiatives as required.
- Perform clerical duties such as keyboarding, basic editing, photocopying, arranging meetings, mail distribution, phoning, etc.
- Establish timelines and priorities for tasks.
- Compose replies to correspondence.
- Maintain security of sensitive and confidential documents and files.
- Produce and complete forms and templates for administrative procedures, including proofing, formatting, and correcting of documents.
- Make appointments and schedules departmental events and activities.
- Attend meetings and take minutes.
- Establish and maintain files pertaining to the departments concerned.
- Departmental Operational Duties
- Assist in the updating and maintenance of promotional material, advertising, and displays.
- Ensure that adequate supplies of departmental materials, audio-visual materials, computer-based software, and similar resources are available, ordered, maintained, and organized, by coordinating information obtained from all key stakeholders on both campuses.
