Administrative Support Clerk, Public Health
4 weeks ago
The salary range for this position is CAD $24.76 - $26.38 / hour
Job Summary
We are currently looking to fill a Relief Full-Time opportunity for an Administrative Support Clerk to support Public Health located in Tri-Cities, B.C.
Tri-Cities
The Tri-Cities is an informal grouping of three lively suburban communities of Coquitlam, Port Coquitlam, and Port Moody and two semi-rural residential areas of Belcarra and Anmore that have grown together and are each unique from the other. These stunning communities offer urban living in a picturesque natural setting - the ideal location for the avid city-goer and outdoor enthusiast. The centrally located area of the Tri-Cities offers the perfect hybrid for all lifestyles.
Experience the exceptional benefits of working with us including:
- Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
- Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
- Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
- Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
- Maternity Top-Up: Receive an 87% top-up during maternity leave.
- TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
- Additional employee discounts and perks available
*Eligibility based on employment status
Detailed Overview
Under the general supervision of the Public Health Administrative Supervisor performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing wordprocessing software, setting-up and maintaining filing system, processing incoming and outgoing mail, faxes, reports/records, and courier documents, maintaining levels of stationery and office supplies, arranging meetings/special functions, operating office equipment, assisting with the intake of clients, and performing general timekeeping functions as required.
Responsibilities
- Provides reception services by performing duties such as operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries, and providing information of a general nature. Receives visitors and refers to appropriate areas. Contacts other health departments/organizations to obtain information as required.
- Types technical and non-technical material such as correspondence, reports, and documents utilizing various word processing software and computerized systems by performing functions such as inputting data and client information, maintaining registers, and typing from handwritten draft or general instruction. Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client/family and/or members of the public.
- Sets up and maintains the filing system for a variety of records such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials, and filing.
- Processes incoming and outgoing mail, faxes, reports/records, and courier documents by performing duties such as receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup utilizing a postage meter as required. Signs for receipt of packages and shipments.
- Maintains levels of stationery, office supplies, and resources according to pre-determined levels by photocopying, completing requisitions for signature, and forwarding approved requisition to appropriate personnel.
- Arranges meetings/special functions as directed by performing duties such as booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts, and recording and distributing minutes as required.
- Operates office equipment such as photocopiers, shredders, and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Refers further maintenance required to supervisor.
- Assists with client intake by performing functions such as scheduling and confirming client appointments, obtaining client information, completing required documentation, and maintaining waiting lists.
- Performs general timekeeping functions by gathering hours worked, coding hours into payroll system, and forwarding to payroll upon approval as required. Reviews verification reports, identifies discrepancies, and answers inquiries from staff as required in designated areas.
- Performs other related duties as required.
Qualifications
Education and Experience
Grade 12 and graduation from an approved Office Administration Certificate program plus 1 year's recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities
- Demonstrated ability to communicate effectively both verbally and in writing in English.
- Demonstrated ability to deal effectively with others.
- Demonstrated ability to deal effectively with others in conflict situations.
- Demonstrated effective interpersonal skills.
- Demonstrated ability to problem solve, make decisions and exercise sound judgment.
- Demonstrated ability to take initiative.
- Demonstrated ability to organize work and establish workload priorities in collaboration with others.
- Demonstrated ability to work independently and in collaboration with others.
- Demonstrated ability to type 40 wpm.
- Demonstrated ability to use applicable computer equipment and software.
- Demonstrated ability to operate related equipment.
- Working knowledge of general office practice and procedures and their application.
- Working knowledge of relevant acts, regulations, programs, policies and procedures.
- Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor
Follow our Careers social channels to learn about our culture and values, hear directly from some of your future colleagues, stay updated on exciting opportunities and get valuable career tips from our recruiters.
-
Public Health Nurse
4 weeks ago
Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Part timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryWe are currently looking to fill a Relief Part-Time opportunity for a Public Health Nurse to support Best Beginnings Team in Abbotsford, B.C. This position is available until April 2026 or until Return of Incumbent. AbbotsfordKnown as the Agriculture Capital of Canada,...
-
Senior Clerk, Home Health/Home Support
4 weeks ago
Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $28.80 - $30.53 / hour Job Summary We currently have exciting opportunities for Casual – Senior Clerks, Home Health/Home Support to join our team in Abbotsford, B.C. We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service. Come work with...
-
Public Health Nurse
2 months ago
Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations,and is home to six Métis Chartered Communities. Our...
-
Sexual Health and Blood Borne Infections Nurse
4 weeks ago
Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Part timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryWe are currently looking to fill a Part-Time opportunity for a Sexual Health and Blood Borne Infections Nurse in Public Health in Abbotsford, B.C. Experience the exceptional benefits of working with us including:Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind...
-
Unit Clerk
2 months ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $28.31 - $28.31 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations,and is home to six Métis Chartered Communities. Our...
-
Audiologist (WWGS) - Public Health - Abbotsford
2 months ago
Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $42.27 - $52.81 / hour Job SummaryOur Public Health team is looking for Audiologists who are excited to work with an amazing team of forward-thinking supportive clinicians, leaders, and staff. If you are interested in providing guidance to Audiometric Technicians and consultative services to clients, parents,...
-
Registered Nurse, Immunizations
2 months ago
Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our...
-
Public Health Nurse
2 months ago
Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our...
-
Unit Clerk
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $28.31 - $28.31 / hour Job SummaryWe are currently looking to fill a Relief Full-Time opportunity for a Unit Clerk at Eagle Ridge Hospital located in Port Moody, B.C. This position is available until June 2026 or Return of Incumbent Eagle Ridge Hospital is a 168-bed hospital in Port Moody, British Columbia,...
-
Communicable Disease Control Practitioner
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $42.27 - $52.81 / hour Job SummaryWe are currently looking to fill a Relief Full-Time opportunity for a Unit Clerk to support Public Health in the Tri-Cities. This position is available until January 2025 or until Return of Incumbent. Tri-CitiesThe Tri-Cities is an informal grouping of three lively suburban...
-
Community Health Worker II
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Part timeSalaryThe salary range for this position is CAD $27.92 - $29.60 / hour Job SummaryWe are currently looking to fill a Temp Part Time opportunity for a Community Health Worker II, Home Support located in Port Moody, BC. This position is available August 2024 until August 2025. Come work with us! Joining our team offers you opportunities to work in a...
-
Clinical Support Worker, Opiate Agonist Therapy
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $31.56 - $33.28 / hour Detailed OverviewUnder the general supervision of the Clinical Coordinator and reporting to the Manager, Clinical Operations, this position provides a variety of support functions to the Opiate Agonist Therapy (OAT) Clinic in collaboration with the multidisciplinary team, in accordance...
-
Community Health Nurse
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryJoin our team as a Registered Nurse and you may be eligible for a signing bonus up to $15,000! Apply now to speak to a recruiter about this incentive or click here to learn more. We are currently looking to fill a Full-Time opportunity for a Community Health Registered Nurse...
-
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $24.76 - $32.50 / hour Job SummaryWe are currently looking to fill a Full Time opportunity for a Administrative Assistant at Eagle Ridge Hospital located in Port Moody, BC. Tri-CitiesThe Tri-Cities is an informal grouping of three lively suburban communities of Coquitlam, Port Coquitlam, and Port Moody and two...
-
Rehabilitation Assistant
2 months ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $29.38 - $30.96 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our...
-
Community Health Nurse
2 months ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our...
-
MHSU Clinician, Masters
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $42.27 - $52.81 / hour Job SummaryJoin Our Team as a Clinician Community Mental Health & Substance Use! Are you passionate about making a meaningful impact in mental health and substance use services? We’re looking for dedicated professionals to join our dynamic team as a Clinician for Community Mental...
-
Scheduler - Tri-Cities, Home Support
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Part timeSalaryThe salary range for this position is CAD $28.85 - $30.53 / hour Job SummaryWe are currently looking to fill a Part Time opportunity for a Scheduler with our Home Support Team located in Port Moody, BC. Experience the exceptional benefits of working with us including:Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full...
-
Clinical Social Worker, Home Health
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $42.27 - $52.81 / hour Job SummaryJoin our team as a Social Worker and you may be eligible for a signing bonus up to $15,000! Apply now to speak to a recruiter about this incentive or click here to learn more. Do you like being of service to others and advocating for those who may be unable to do so on their...
-
Community Health Nurse
4 weeks ago
Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full timeSalaryThe salary range for this position is CAD $41.42 - $59.52 / hour Job SummaryWe are currently looking to fill a Relief Full-Time opportunity for a Community Health Registered Nurse with Home Health located in Port Moody, B.C. Experience the exceptional benefits of working with us including:Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of...