Store Administrator

2 months ago

Taber Alberta, Lethbridge region, Canada Shoppers Drug Mart Full time

SUMMARY:

Administer the accounting related functions within the store supporting sales, inventory, payroll, and benefits reporting and other financial requirements in order to achieve the financial objectives of the store(s).


DUTIES & RESPONSIBILITIES:


Accounts Payable

  • Verify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.
  • Process invoices for payment based on respective vendor payment method.
  • Identify any discrepancies between invoicecost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
  • Review SDM weekly statements for invoices, inter-store transfers and corporate charges.
  • Allocate charges paid through the store credit card on a periodic basis.
  • Process store-to-store payment
  • Complete the new vendor setup form for frequently used vendors for central processing.


Accounts Receivable


  • Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
  • Process and reconcile all adjustments to the A/R sub ledger.
  • Maintain and review detailed AR aging each period and follow-up on collection activities.
  • Action Vendors’ Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due date
  • Setup AR and billing for store-to-store receivables.
  • Generate and distribute Customer AR Statements on a monthly/periodic basis.
  • Maintain customer profiles for new & existing customers and ensure all related receivables are associated with the account.
  • Reconcile sales details from the cashregister daily. Determine whether cash overageor shortage occurred and investigate to determinecause of any shortageor overage.
  • Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.


Expenses

  • Audit allocation of expenses to ensure correct accounts are charged


Payroll

  • Review timesheets against payroll posting and advise the manager of any discrepancies.
  • Ensure payroll is processed on time every two weeks.
  • Employee Benefit Administration: Enroll eligible employees in the programand ensure terminated employees are removedfrom the program.
  • Ensure employee personal data is accurateprovide discrepancies to manager.
  • Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmeticemployee.
  • Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.
  • Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.
  • Ensure all other employment programs are recorded accurately.
  • Complete all legislated benefit filings accurately and submitted on time.


General

  • Prepare Period End Binder with requireddocuments, review and forwardto Associate.
  • Review period end cash clearing template and investigate discrepancies.
  • Complete the necessary inventory day forms, including the cutoff worksheet, and liaisewith the Central Inventory Accounting team.
  • Comply with all health and safety regulations.
  • Comply with internal audit controls.


Financial Process Optimization (FPO) webforms

  • Complete reconciliation of balance sheet and other accounts, action discrepancies and submit weekly financial process webforms (FPO) to Central Office by due dates.


Skills, Experience & Education

  • This position requires a demonstrated level of initiative and judgment in order to organize and prioritize tasks, delegate workload and work well with others.
  • Minimum of 2Y of accounting experience and/or formal accounting post-secondary education.
  • Requires an understanding of inter-related work processes and is able to adapt to different assignments.
  • Proficient with MS spreadsheets and basic computer skills to prepare documentations and produce reports.
  • Proven time management skills, ability to plan, set and assign work priorities to meet performance goals.
  • Adaptable to set and prioritize work with varying exceptions. Able to work with diverse personalities and styles.
  • Able to communicate verbally and in writing with group of stakeholders and individuals.
  • Attention to detail and acumen for placing/having thorough checks in place.
  • Business acumen - knowledge of accounting guidelines, principles and procedures.


WORKING CONDITIONS

  • Ability to work flexible shifts which may include occasional evenings and weekends


PHYSICAL REQUIREMENTS

  • Ability to lift up-to 20 pounds
  • General office work

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