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Contracts Manager

3 months ago

Hamilton Ontario EH, Ontario, Canada Dunsire Developments Inc. Full time

Job Title: Contracts Manager

Location: Head Office, Hamilton, Ontario, Canada

Reports To: Director of Operations

Summary:

The Contracts Manager is responsible for overseeing the estimating and contracts department, with a strong focus on accountability for estimates, budgets, negotiations, and contracts. This role is crucial in ensuring project schedules are met by fostering quality partnerships that deliver products and services in a timely and cost-effective manner, adhering to company policies and standards.

Core Competencies:

  • Communication: Strong verbal and written communication skills.
  • Attention to Detail: Exceptional attention to detail in all aspects of contract management.
  • Contract Knowledge: Deep understanding of contracts, contractual language, and contract governance.
  • Critical Thinking: Ability to analyze and solve problems effectively.
  • Relationship Management: Professional management of external relationships.
  • Estimating Practices: Excellent understanding of residential construction estimating practices.
  • Organizational Skills: Strong ability to plan and organize tasks and teams.
  • Ethics and Integrity: Commitment to ethical practices and integrity in all dealings.
  • Leadership: Proven leadership skills to manage and motivate a team.

Responsibilities:

  1. Contract Management, Project Oversight & Delivery:
    • Oversee the successful initiation, scheduling, and planning for projects.
    • Manage all project functions including estimation, software setup, budgeting, negotiations, contracts, and purchase orders.
    • Ensure timely execution of CCDC contracts within the project schedule.
    • Collaborate with internal and external stakeholders to ensure project schedule adherence.
    • Develop and analyze scopes of work to ensure quality control and standardization of equipment, materials, supplies, and services.
  2. Financial Management:
    • Develop and manage project budgets, forecasts, and financial reporting.
    • Monitor, evaluate, and execute projects within budget, providing insights on key performance indicators.
    • Ensure continuous financial accuracy and management of all CCDC contracts, terms, and budgets.
    • Provide timely monthly reporting as per company policy and procedures.
    • Negotiate the best prices and analyze cost comparisons for long-term and short-term contract agreements.
  3. Business Development:
    • Identify and pursue new business opportunities and partnerships.
    • Maintain strong relationships with stakeholders, trades, and industry partners.
    • Develop and qualify new subcontractors/suppliers while monitoring existing ones.
    • Determine subcontractors/suppliers for tender packages based on master call lists, references, and performance ratings.
  4. Production & Permitting:
    • Manage the scheduling and submission of all architectural building permit applications and supporting documentation.
    • Ensure timely coordination and review of construction documentation for building permit applications.
    • Coordinate the revision process for working drawings, structural revisions, and municipal review comments, providing updated "Issued for Construction" drawings to the construction team.
    • Participate in value engineering of new designs, offering estimates, insights, and cost-saving recommendations.
  5. Leadership & Collaboration:
    • Lead, mentor, and motivate the contracts and estimating department team members.
    • Promote a positive workplace culture by providing oversight and support.
    • Conduct weekly one-on-one meetings with department staff.
    • Conduct performance reviews in line with company policies and standards.
    • Collaborate continuously with other departments to ensure open communication and teamwork.

Education/Professional Experience:

  • Post-secondary education in a related field and relevant work experience in construction.
  • 5-10 years of experience in the residential construction industry, including estimating and purchasing.
  • 2-4 years of experience managing a team.
  • Minimum of five years of construction or architectural experience, with a preference for residential construction at the managerial level.

Skills/Attributes:

  • Solid understanding of generally accepted purchasing principles and practices.
  • Excellent understanding of CCDC contracts.
  • Knowledge of house building and construction material purchasing.
  • Strong communication and negotiation skills.
  • Excellent mathematical skills with the ability to analyze trends and superior estimating skills.
  • Experience in preparing and analyzing budgets in the residential construction industry.
  • Highly organized with the ability to prioritize multiple demands, meet deadlines, and work well under pressure.
  • Proficiency with drawing application programs, particularly AutoCAD (version 2000+).
  • Full understanding and ability to apply Part 9 of the Ontario Building Code (Housing).
  • Detail-oriented with the ability to check documents/drawings for accuracy and communicate detailed changes effectively.

Note: This job description outlines the primary responsibilities and qualifications expected of the successful candidate. However, additional duties may be assigned as needed to support the goals and objectives of Dunsire Developments.

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