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Volunteer Co-ordinator

2 months ago

Sherwood Park Alberta TA, Edmonton region, Canada A Safe Place Full time

STRATHCONA SHELTER SOCIETY LTD. – “A SAFE PLACE”

JOB DESCRIPTION

POSITION TITLE: Volunteer Co-ordinator
REPORTS TO: Executive Director
LOCATION: Sherwood Park, AB
TERMS OF EMPLOYMENT: Full time, 40 hours per week

A. OBJECTIVES – (overall function and purpose of this position)

The responsibilities of the position include the review and maintenance of the volunteer program, identifying program needs and developing volunteer resources. The Co-ordinator of Volunteers provides ongoing support and training opportunities for volunteers and works as a member of the team by participating in staff and volunteer development. Assists with annual fund development projects.

B. SCOPE: (placement within the organization)

The Co-ordinator of Volunteers reports to the Executive Director.

C. RELATIONSHIPS: (nature of the level of contacts required to accomplish the work – internal, external, government)
Executive Director, Office staff, Shelter staff and volunteers

D. SPECIFIC RESPONSIBILITIES:

  1. Recruit volunteers to Shelter from the local community
  2. Interview, screen and select volunteers based on the individual’s suitability and commitment to the program
  3. Organize training for new volunteers with managers according to established program procedures
  4. Provide on-the-job training for volunteers with managers with appropriate levels of supervision
  5. Develop and organize training sessions in order to further develop commitment to the mandate of the Shelter and knowledge of women’s issues
  6. Monitor volunteer performance and evaluate on a bi-annual schedule
  7. Develop volunteers in areas of expertise as determined by Shelter needs
  8. Ensure volunteer commitment to client confidentiality through strict adherence to the Confidentiality of Information and Volunteer Contract
  9. Maintain a creative and comprehensive rewards and recognition program with budget guidelines
  10. Provide orientation to Shelter and program policies and procedures for new volunteers.
  11. Develop and maintain training packages, manuals, and resource materials for different program areas
  12. Organizes annual Volunteer recognition event in accordance with Volunteer Recognition Week
  13. Assist with Fund development projects such as Tree of Hope Campaign, the annual Golf Tournament and other annual projects
  14. Other related duties as required

E. SHARED RESPONSIBILITIES:

  1. Public speaking engagements in community as required
  2. Deployment of volunteers in co-operation with leadership team
  3. Provide an ongoing update of plans to leadership team
  4. Attend monthly staff meetings.

F. ADMINISTRATIVE RESPONSIBILITIES:

  1. Submit monthly program statistics
  2. Submit monthly timesheet
  3. Provide educational literature for in-house volunteers
  4. Schedule volunteer hours as required to best support clients and staff
  5. Maintain volunteer files including record of hours and extent of involvement
  6. Aid in the preparation of annual program evaluation and grant application to the United Way

G. AUTHORITY TO:

  1. Expand funds allocated to the Volunteer budget according to established procedures
  2. Claim authorized travel expenses according to established procedures

H. QUALIFICATIONS:

  1. Volunteer Management Sector Diploma or equivalent
  2. Experience and knowledge of non-profit agencies and Volunteer Boards of Directors
  3. Working knowledge of word processing
  4. Good interpersonal skills with the ability to operate within an open style of management
  5. Excellent verbal and written skills
  6. Excellent organizational skills
  7. Knowledge of community resources with the ability to liaise in a professional and effective manner while facilitating good working relationships
  8. Knowledge in the area of family violence and wife assault
  9. Ability to lift and / or move up to 10 - 50 lbs.
  10. Physically demanding role, bending, lifting, and standing for long periods of time.

Job Type: Full-time

Pay: $25.00-$28.00 per hour

Benefits:

  • Casual dress
  • Employee assistance program
  • Extended health care
  • On-site parking

Flexible language requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Sherwood Park, AB: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2024-08-22
Expected start date: 2024-09-09

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