Construction Project Manager

Our client, Loftin Construction Management Services, provides exclusive construction management services to enhance your projects and your business. Loftin serves Southwest Ontario and beyond with strategic construction management services. We are looking to hire a Project Manager to join Loftin’s growing team

The Project Manager’s job is to oversee projects from conception to end user operations, and to support Senior Managers with more complex and high-level assignments in an apprenticeship capacity. The Project Manager is the central node in the project network of Clients, Consultants, Subcontractors, Suppliers, Inspectors and Authorities, ultimately responsible for all aspects of their projects. This role is hybrid (2-3 days on-site per week).

Key Responsibilities

• Meet with stakeholders to understand their project needs and provide advice on functionality, budget, schedule, and general building types.
• Advise the client if it appears that the cost estimate may exceed their budget and make recommendations for corrective action.
• Prepare preliminary construction schedule for client review.

• Provide advice on site use and possible improvements, selection of materials, assembly systems, equipment and provide recommendations on construction feasibility, availability of materials and labour, time requirements for installation and construction, and factors related to alternative designs and possible economies.
• Prepare a Class C Construction Cost Estimate at the end of the Early Design Phase.
• Advise the stakeholders if it appears that the cost estimate may exceed the budget and make recommendation for corrective action.
• Prepare, in consultation with the stakeholders, a preliminary project schedule for the client’s review; such schedule shall take into consideration the sequence and timing of the required basic program decisions, including anticipated design time, approval period, preparation of documentation, bid calls and subsequent evaluations, trade contract awards, on-site construction activities, and the anticipated date of completion.
• Assist in providing liaison and coordination among government authorities, utility companies, and other authorities having jurisdiction over the place of the work.

• Provide updates as necessary regarding the availability of materials and labour, building systems, and possible economies.
• Make recommendations to the stakeholders regarding the scope of work packages and work to be performed by own forces to help facilitate the subsequent bidding and awarding of subcontractor and supplier contracts.
• Review the drawings and, at the end of the Detailed Design Phase, make recommendations to the client and the consultants to constructability and coordination among the subcontractors.
• Prepare a Class B Construction Cost Estimate at the end of the Detailed Design Phase.
• Advise the client if it appears that the Construction Cost Estimate may exceed the budget and make recommendations for corrective action.
• Establish a cost control program and prepare a cash flow forecast for the project.
• Review and update the project schedule with appropriate details.
• Advise the client if it appears that the project schedule may vary from the previous revision and make recommendations for corrective action.
• Make recommendations to the client on any equipment or materials which should be preordered to meet the schedule.
• Prepare a Class A Construction Cost Estimate at the end of the Design Phase.
• Update the cash flow forecasts for the project.
• Advise the client if it appears that the Construction Cost Estimate may exceed the budget and make recommendations for corrective action.
• Review and update the schedule with appropriate details.
• Advise the client if it appears that the schedule may vary from the previous revision, and make recommendations for corrective action, including changes to project scope, schedule or budget.
• Make recommendations to the client regarding any equipment or materials which should be pre-ordered to meet the schedule.

• Review and update the schedule with appropriate details.
• Prepare the prequalification criteria for subcontractors and suppliers as required by the client.
• Review for completeness and coordinate all bid documents for the solicitation of competitive bids for scopes of work to be performed by subcontractors.
• Update the cash flow forecasts for the project.
• Chair and minute regular meetings with the client, consultants, and subcontractors.
• Prepare and update the progress billings in accordance with the budget or otherwise agreed with the client.
• Develop, implement and maintain a system of cost control and accounting of changes to the project scope, budget, and schedule.
• Advise the client on the variances between actual cost and Construction Cost Estimate.
• Provide reasonable assistance and information to permit recovery of all tax rebates where applicable.
• Provide recommendations to the client for necessary changes to maintain the budget and schedule.

• Prepare final Construction Cost report.
• Assist the client in conducting post-construction occupancy review.
• Coordinate all required inspections, reports, letters and other documentation to gain Municipal occupancy, close any permits, achieve Substantial Performance.
• Coordinate holdback release and final payments.

Qualifications

• Diploma or degree in Construction Management, Civil Engineering, Architecture, or a related field.
• A minimum of 3 years of experience in the construction industry as Project Manager or equivalent role.
• Proven track record of managing construction projects, from inception to completion.
• Fast-learner with proven experience taking initiative.
• Proficient in Microsoft Office Suite and familiarity with project management software.
• Ability to work effectively in a team and independently.
• Financial acumen, with budgeting, forecasting, and cost management skills.
• Excellent verbal and written communication. Ability to effectively communicate with clients and other stakeholders.
• Attention to detail and time management skills.
• Knowledge of construction processes, safety standards, and relevant regulations in Ontario.

Bonus Points

• Experience in both commercial and residential construction
• Project Management Professional (PMP) certification
• LEED accreditation or other relevant sustainability certifications
• OSHA certification or similar safety training
• Previous management experience in the construction industry

Safety Requirements

• Weekly - Site inspection & notify Site Super of any safety concerns.
• Weekly – Follow up with site personnel for resolution of any safety deficiencies.
• Weekly – Ensure site toolbox talks are happening & being documented.
• Monthly – Ensure JHSC meetings are being held & minutes.
• As needed - Incident Reports – Ensure WSIB and MOL are notified as required.

Quality Control Requirements

• Ensure scope of work & instruction to bidder documents are as detailed as possible and reference quality standards.
• Ensure subcontracts are as detailed as possible and reference quality standards.
• Weekly – Review deficiency list and follow up on aged/urgent items.
• Monthly – Adjust subcontractor billings to account for deficient items.
• As needed – Prepare notice of default to subcontractors whose deficiencies are affecting the project schedule.
• As needed – Coordinate Municipal, Consultant, 3rd Party Specialists for inspections and reports to support Project Closeout or subcontractor dispute resolution.

Our Company Benefits

• Competitive compensation
• 3 weeks paid vacation per year
• 100% employer-paid health and dental benefits
• Opportunities for growth and development
• Great culture We're a family-owned company that supports each other

We are committed to building and fostering an environment where our team feels included, valued, and heard. We believe that a strong commitment to diversity, equity and inclusion enables us to make the world better for everyone. We strongly encourage applications from racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. Please let us know if you require accommodations at any point in the hiring process.