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Program Assistant, Physician Wellness
1 month ago
The salary range for this position is CAD $24.76 - $32.50 / hour
Job Summary
Are you passionate about working for an employer that strives to improve the health of the population and the quality of life of the people we serve? Are you looking to bring your skills to a rewarding role in organization that encourages employees to develop professionally? If you have answered “yes”, we want you to keep reading to explore your career with us
We’re looking for a dedicated professional to join our dynamic team as a Part Time Program Assistant for the Medical Staff Wellness & Partnerships team .
This is a remote position with occasional travel for meetings to our Corporate office at Central City in Surrey, B.C. The Medical Staff Wellness & Partnerships team supports engagement of Medical Staff/Physicians in high priority redesign and quality improvement initiatives of Fraser Health.
Take this opportunity to:
- Provides administrative and analytical support to the Physician Wellness & Partnerships team by responding to a variety of internal and external inquiries.
- Processing information requests and applications; coordinating project budgets; liaising with internal and external individuals such as physicians, departments and partner organizations
- Managing appointments, meetings and conferences, drafting correspondence and generating reports required by the department, committees and other areas.
- This position supports the Health System Redesign Committee to ensure timely completion of projects and effective communication of information.
- The position will work collaboratively with the Program Coordinator, Communications Coordinator and Doctors of BC partner staff to develop and coordinate information content and tools such as websites, quarterly reports, surveys and evaluations.
Want to join our team? We will be looking for you to have:
- Completion of recognized post-secondary secretarial/administrative training
- Three to five years of related office and administrative experience in medical affairs, quality improvement, or client relations or an equivalent combination of education, training and experience.
Experience some of the benefits of working with us, including:
- Career advancement and growth opportunities
- Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
- Health and well-being resources, including an employee and family assistance program.
- Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on there tenor with us.
- Access to exclusive staff discounts and perks with various partners including, a Transit Incentive Program
- A defined pension plan.
Learn more about us Click here
Join our team at Fraser Health- where cared for people ,care for people
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Provides administrative and analytical support to the Physician Wellness & Partnerships team by responding to a variety of internal and external inquiries; processing information requests and applications; coordinating project budgets; liaising with internal and external individuals such as physicians, departments and partner organizations; managing appointments, meetings and conferences, drafting correspondence and generating reports required by the department, committees and other areas.
This position supports the Health System Redesign Committee to ensure timely completion of projects and effective communication of information. The position will work collaboratively with the Program Coordinator, Communications Coordinator and Doctors of BC partner staff to develop and coordinate information content and tools such as quarterly reports, surveys and evaluations.
Responsibilities
- Coordinates the work flow within the assigned area, and provides input into the development and evaluation of new program policies, procedures, and standards. Identifies problems, develops alternate solutions, and implements changes.
- Responds to variety of requests for assistance from internal and external contacts, including project status updates, strategic planning and budget issues; prepares written responses, as needed and refers non-routine requests to the Leader or designate.
- Schedules, organizes and coordinates meetings, workshops, education sessions, teleconference calls and other related activities for the team and key partners; arranges locations, equipment and presentation materials; takes, transcribes and distributes meeting minutes; follows up on decisions made and maintains accurate records to ensure required action has been initiated.
- Performs a variety of word processing duties such as typing correspondence including reports, letters, memorandum and emails; prepares charts and tables, presentation material and newsletter from rough drafts and/or instruction; assists in designing special and annual reports, as required.
- Compiles financial information for reports, briefs and projects; matches and verifies invoices to cost centre and prepares documents for signature; processes expense claims and maintain related records; tracks invoices, follows up on discrepancies, and contacts others for correction of errors. Investigates invoice anomalies.
- Performs record management duties such as setting up and maintaining manual and electronic numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information according to policies and procedures designed to protect confidentiality.
- Organizes and prepares group based material, such as photocopying, ordering printed materials and setting up technology as needed.
- Performs other related duties as assigned.
Qualifications
Completion of recognized post-secondary secretarial/administrative training plus three to five years of related office and administrative experience in medical affairs, quality improvement, or client relations or an equivalent combination of education, training and experience.
COMPETENCIES:
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities
- Ability to operate related equipment including computer-based software applications.
- Comprehensive knowledge of relevant acts, regulations, programs, policies and procedures.
- A high degree of discretion and maturity in handling confidential information and situations.
- Ability to type 45 w.p.m.
- Ability to establish and maintain rapport with clients.
- Ability to communicate effectively verbally and in business writing.
- Demonstrated ability to plan, organise and prioritise work.
- Ability to take initiative, analyze and resolve problems.
- Ability to work independently and in cooperation with others.
- Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.
