Project Administrative Assistant

4 weeks ago

Lévis Quebec, Desjardins, Canada Pomerleau Full time

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What You Will Do

  1. Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
  2. Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
  3. Diligently assist with key documentation and drafting of contract award letters.
  4. You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
  5. Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
  6. Proactively adapt to all project changes, updating project presentations accordingly.
  7. Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have

  1. 2+ years’ administrative experience working in a fast-paced environment.
  2. A College Diploma in Office Administration, or a combination of education and industry experience.
  3. A knack for working with MS Office suite.

Additional Assets Include:

  1. You have previous knowledge of the construction industry.
  2. Previous experience working with Procore.

Why You Should Apply

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Who We Are

We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.

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