Construction Project Coordinator

10 hours ago

Montreal Quebec GF, CA AY Talent Full time

Job Summary: The Project Coordinator is crucial in managing construction projects efficiently by handling administrative, documentation, and compliance tasks. They assist the Project Manager in ensuring smooth project initiation, execution, and closure by organizing requirements, submitting permits, and providing administrative support throughout the project lifecycle.

Key Responsibilities:

  1. Project Lifecycle Management:
  • Gather and confirm project requirements, ensuring alignment with client and landlord specifications.
  • Assist with project initiation and close-out processes, including recovering issued deposits and archiving records.
  1. Documentation and Compliance:
  • Prepare, submit, and track permits, health and safety documents, and statutory declarations.
  • Ensure compliance with local and provincial regulations, including building permits and insurance requirements.
  1. Administrative Coordination:
  • Open and organize project files in management software.
  • Download, organize, and distribute drawings and construction site documents.
  • Compile site supervisor packages, including essential drawings, project folders, and emergency materials.
  • Support project managers by assisting with purchase orders, change orders payment requests for invoicing.
  1. Close-Out and Reporting:
  • Collaborate with sub-trades and accounting teams to finalize and submit close-out documentation.
  • Prepare end-of-project documents, such as statutory declarations, affidavits, and warranties.
  1. General Assistance:
  • Provide administrative support to the Director of Finance, Administration, and the accounting team as needed.

Qualifications and Skills:

  • Minimum 2 years in retail or national specialty retail or comparable construction
  • Strong organizational and multitasking skills with the ability to meet deadlines under pressure.
  • Basic knowledge of accounting principles, including preparing purchase orders and payment certificates
  • Strong computer skills in Microsoft Office applications as well as other specific project management software (Procore, etc…)
  • Proficient in English and French (written and verbal). Detail-oriented, proactive, and team-oriented approach to work.


Titre du poste : Coordinateur(trice) de projet

Résumé du poste: Le Coordinateur de projet joue un rôle crucial dans la gestion efficace des projets de construction en prenant en charge les tâches administratives, de documentation et de conformité. Il assiste le Chef de projet pour garantir un démarrage, une exécution et une clôture harmonieux des projets en organisant les exigences, en soumettant les permis et en fournissant un soutien administratif tout au long du cycle de vie du projet.

Responsabilités principales:

  1. Gestion du cycle de vie du projet :
  • Collecter et confirmer les exigences du projet, en s'assurant qu'elles sont conformes aux spécifications des clients et des propriétaires.
  • Assister dans les processus de démarrage et de clôture des projets, notamment en récupérant les dépôts émis et en archivant les documents.
  1. Documentation et conformité:
  • Préparer, soumettre et suivre les permis, documents de santé et sécurité, et déclarations statutaires.
  • Veiller au respect des réglementations locales et provinciales, y compris les permis de construire et les exigences en matière d'assurance.
  1. Coordination administrative:
  • Ouvrir et organiser les dossiers de projet dans le logiciel de gestion.
  • Télécharger, organiser et distribuer les plans et documents des chantiers de construction.
  • Préparer les dossiers pour les superviseurs de chantier, incluant les plans essentiels, les dossiers de projet et les matériaux d'urgence.
  • Soutenir les chefs de projet en les aidant avec les bons de commande, les ordres de modification et les demandes de paiement pour facturation.
  1. Clôture et rapports:
  • Collaborer avec les sous-traitants et les équipes comptables pour finaliser et soumettre la documentation de clôture.
  • Préparer les documents de fin de projet, tels que les déclarations statutaires, les affidavits et les garanties.
  1. Assistance générale:
  • Fournir un soutien administratif au Directeur des finances, de l'administration, et à l'équipe comptable au besoin.

Qualifications et compétences:

  • Minimum de 2 ans dans le secteur de la vente au détail ou la vente au détail spécialisée nationale, ou expérience comparable en construction.
  • Compétences solides en organisation et en gestion multitâche, avec la capacité de respecter les délais sous pression.
  • Connaissances de base des principes comptables, y compris la préparation des bons de commande et des certificats de paiement.
  • Compétences informatiques avancées dans les applications Microsoft Office ainsi que dans d'autres logiciels spécifiques de gestion de projet (Procore, etc.).
  • Maîtrise de l'anglais et du français (écrit et oral).
  • Approche de travail orientée vers les détails, proactive et axée sur le travail en équipe.

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