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HIS Payroll Assistant

3 months ago

Brantford Ontario, Brant region, Canada Brant Community Healthcare System Full time
Exceptional Care–Exceptional People

The Brant Community Healthcare System is a two site Community Hospital located in Brantford and Paris, Ontario.

  • The Brantford General is an acute care hospital
  • The Willett in Paris is an urgent care centre and transitional beds

By choosing to work at Brant Community Healthcare System (BCHS), you are joining an organization with more than 130 years of making a positive difference in the lives of the people we serve throughout our communities. We value Care, Accountability, Respect and Equity, and we are working together to build a healthier community

Why Choose BCHS?

  • Centralized Education Fund – Opportunities for continuing education and staff development
  • Various Schedules available (e.g 4 on 5 off for full time nurses)
  • HOOPP Pension Plan
  • Predictable work locations
  • Discounted onsite parking (no shuttles or waiting lists)
  • Support 24/7- you’re not on your own (managers on call, physicians, allied health and support staff).
  • Wellness matters, our Employee Assistance program is free and confidential to all employees and family members.
  • Ongoing infection and prevention control measures, education, appropriate PPE and support available to all employees.

Position Summary

Reporting to the Manager, Finance, the payroll assistant is responsible for the regular bi-weekly payroll processing. The payroll assistant works as part of a team to ensure payroll is completed in an accurate and timely fashion while maintaining established Hospital standards and representing the service at all times in a professional and courteous manner

Primary Responsibilities

  • Data input of time sheets and pay adjustments.
  • Process new hires, transfers, terminations, retirements, rate and benefit changes.
  • Maintenance of employee payroll files
  • Timely posting of pay to the general ledger and transfer of funds.
  • Distribution of employee pay statements.
  • Preparation of Record of Employment (ROEs).
  • Processing of manual and special payments.
  • Ensure accurate calculation and payment of supplements, retroactive and vacation pays.
  • Reconciliation of payroll related accounts.
  • Investigation, analysis and year end reporting of employee pension contributions.
  • Preparation, reconciliation and timely remittance of payroll deductions.
  • Reconciliation of pay registers and bank transfers.
  • Responsible for ensuring timely investigation and resolution of all payroll inquiries.
  • Preparation, reconciliation and distribution of T4 slips.
  • Administration of pay garnishments.
  • Telephone/ E-mail/Voice-mail communication and correspondence as requested.
  • Safety (patient, worker & workplace) is a BCHS Corporate Priority. The successful applicant will demonstrate good stewardship in the identification, reporting and mitigation of unsafe acts or conditions.

Education Requirements

  • Certified Payroll Practitioner (Canadian Payroll Association)

Mandatory Qualifications

  • Minimum Two (2) years payroll experience
  • Minimum Two (2) year business diploma or degree in Accounting or a related field.
  • Demonstrated proficiency in Accounting, Microsoft Excel, Word and Outlook.
  • Experience with Meditech HRIS an asset.
  • Understanding of MIS Guidelines an asset
  • Ability to prioritize to meet absolute deadlines in a fast paced environment
  • Excellent communication and customer service skills required.
  • Excellent interpersonal and organizational skills
  • Adaptable to change and performs well under stress
  • High level of speed and accuracy in processing payroll transactions is required due to volumes processed.
  • Ability to think through payroll related issues and devise solutions
  • Effective September 7th, 2021 all applicants must provide proof of two doses for full vaccination against Covid-19 (in the form of watermark receipts from the provincial portal) or provide written proof of a medical or religious reason for not being fully vaccinated as per Organization Policy, Covid-19 Immunization and Management.

Accommodation

The Brant Community Healthcare System (BCHS) is an equal opportunity employer, committed to employment equity and diversity in the workplace. We welcome applications from women, Indigenous persons, members of racialized groups, visible minorities, persons with disabilities, persons of all sexual orientation and persons of any gender identity or gender expression.

Brant Community Healthcare System is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.

To ensure there is equal opportunity during the recruitment and selection process, please contact your Recruiter to discuss accommodation.

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