Parttime Sales Associate

2 weeks ago


Vancouver, Canada WritePal Global Full time

We are seeking a proactive and detail-oriented Sales Associate and Administrative Assistant to join our team. While sales experience is valuable, we're especially interested in someone who is eager to learn and grow into an exceptional consultant through mentorship. The successful candidate will be instrumental in ensuring the smooth running of the office and assisting with various administrative tasks. This position requires handling client inquiries, qualifying potential clients, scheduling appointments, managing client documentation, and supporting our immigration consultant, accountant, writer, forms drafter, and document organizer.

Key Responsibilities:

  • Client Qualification: Answer phone calls from prospective clients, gather relevant information to qualify them for E2 visa services, and ensure that all client information is entered accurately into the database.
  • Scheduling & Appointments: Coordinate and schedule appointments with clients, ensuring the consultant's calendar is well-organized and up to date.
  • Project Coordination: Keep track of client cases and ensure that all documentation and processes are in progress and deadlines are met. Help organize client files and monitor project timelines.
  • Administrative Support: Handle various administrative duties, including filing, data entry, managing email correspondence, and preparing documents.
  • Client Communication: Maintain regular communication with clients, ensuring they are kept informed about the progress of their case and answering basic inquiries when needed.
  • Errands & Office Management: Run occasional errands, assist with office organization, and ensure supplies and systems are in place for efficient daily operations.

Qualifications

Experience: Minimum of 1 year of sales or office support experience, preferably in an immigration consulting or legal services environment.

Skills:

  • Strong communication skills (phone, email, and in-person)
  • Excellent organizational skills and the ability to manage multiple tasks and deadlines
  • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and experience with CRM systems (preferably Trello, Basecamp, LivePlan and Calendly)
  • Strong attention to detail and ability to work independently

Personal Attributes:

  • Self-motivated and proactive
  • Ability to prioritize tasks effectively
  • Excellent customer service skills

Languages:

Fluency in English is required.

Additional Information:

  • Location: This is remote work with one day per week required in-office at our Mt. Pleasant location.
  • Job Type: This is a temporary 3-month placement with consideration for a full-time permanent role based on performance.
  • Salary: $25 per hour.
  • Hours: Part-time, Monday through Friday, 9:00 AM – 1:00 PM.
  • Benefits: Competitive salary and benefits package after the 3-month temporary period, subject to full-time conversion.

About Us:

WritePal Global LLC. is a growing immigration consulting firm specializing in providing expert services for clients seeking United States immigration solutions, including E2 visa applications. Our mission is to provide personalized support and expert advice to individuals and businesses navigating the immigration process. We are expanding our team and looking for an organized and driven Administrative Assistant to help us streamline operations and enhance client service.



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