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Contracts Lead

3 months ago

Mississauga Ontario CW, Peel region, Canada Bird Construction Full time

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of the greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Contracts Manager, the Contract Lead role will be part of a high-performing project team that is dedicated to delivering this complex undertaking through collaboration and a best-for-project vision.

What you will be working on:

  • Develop and implement systems and processes to manage all elements of the Prime Contract and Subcontract Management functions including, but not limited to:
    • Drafting and implementation of Management Plans, Processes and Procedures.
    • Registers for Change Orders, Extensions of Time, Subcontract status and key requirements, Subcontractor Payments etc.
    • Creation and management of workflows for approvals under the DoA.
    • Creation of templates for all standard requirements under the Prime Contract and Subcontracts (Subcontractor Progress Claim Template, Change Direction Template, Extension of Time Approval/Rejection etc.)
  • Ensure strong strategic and proactive management of downstream Subcontracts including, but not limited to:
    • Manage and mentor the Subcontract Management Team on best-practice Subcontract management.
    • Raise Subcontract commitment and change orders in the JD Edwards finance system, manage hold-back and bonding and receipt progress claim values.
    • Attendance at Subcontractor progress meetings for high value/risk packages, Subcontractors with performance issues and packages with potential changes which would have a high impact on Project schedule or cost.
    • Ensure all commercial correspondence is timely and professional.
    • Working with the Quality, Safety and Completions Teams to ensure all non-commercial requirements under the Subcontracts are met (As-Builts, Quality Documentation, defect rectification etc.)
    • Ensure compliance with Alliance Management Plans and guidelines, Subcontract and Prime Contract requirements, the Construction Act and at law.
    • Dispute avoidance and active management of Subcontractor dispute process.
    • Manage upstream Adjustment Events (including assessment of entitlement, correspondence under the Prime Contract, compiling substantiation of schedule and cost impact).
    • Negotiation of Subcontract departures to the General Conditions and ensuring approval from the Alliance Director for all material changes.
    • Direct management of the most critical and complex Subcontract packages.
    • Assess Subcontractor progress claims/proper invoices and ensure assessment is completed and paid in accordance with the Construction Act.
    • Compile accruals and work with the Project Controls Team to finalize the monthly Project forecast reviews.
    • Work closely with the Alliance Project Team, Subcontractors, and stakeholders to ensure a strong understanding of our Prime Contract and Subcontract requirements and our Alliance processes.
    • Actively work to increase commercial awareness in the broader Alliance Project Team (training sessions, mentoring, lessons learnt sessions etc.)
    • Assist the Finance Team to respond to any audit queries related to Subcontract transactions.
    • Lead the compilation and management of any external dispute resolution process if required (adjudication, arbitration, litigation).
    • Report and implement lessons learned from active and completed Subcontracts to ensure continuous improvement of the Subcontract suite, systems and processes.
    • Collaborate with the internal and external legal teams when required.
We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honors our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and is proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

About Us

Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada's leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.

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