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Senior Buyer

3 months ago

Golden Horseshoe Ontario, CA Canada Data Communications Management Corp. Full time

Position: Senior Buyer
Type: Full Time, Permanent
Location: North York, ON

Reporting to the Director of Procurement, the Senior Buyer is responsible for the plan-to-pay cycle in ERP as well as overseeing all procurement activities and requirements for DCM Thistle – Toronto location. This includes overseeing ERP supply planning; managing the planned purchase orders in MRP, issuing purchase orders for raw materials and supplies; conducting regular stock counts; maintaining and analyzing inventory levels, as well as reviewing and monitoring stock deliveries, returns, and vendor invoices. He/she will manage and promote the use of progressive supply chain tools and technologies to accomplish procurement objectives.

The Senior Buyer must demonstrate a can-do attitude, exceptional teamwork skills, a strong drive to take on assigned tasks, attention to details, and the ability to balance multiple tasks simultaneously.

Responsibilities and Duties:

ERP & Procurement e-Solutions (15%):

  • Serve as the primary resident expert within their areas of operations for e-procurement solutions and platforms including Dynamics 365, SharePoint, contract management software etc.
  • Provide technical and functional application expertise to support end users in the areas of procurement, contract, and vendor management within D365 and other e-procurement solutions.
  • Participate in the re-design and promotions of D365 ERP with focus on procurement, contract, and vendor management including data collection, setups, and workflows.
  • Provide solutions for incidents and application service requests and identify business process improvement opportunities.
  • Document functional requirements to support application change requests.
  • Participate in the development and maintenance of policies, SOPs, as well as system training modules and manuals.
  • Participate in the development of the new Corporate Services intranet site with focus on procurement, contract, vendor, and ERP streams.
  • Keep the Intranet site updated and effectively utilized as the primary platform for document management, training materials, as well as end user support and interaction.
  • Provide application support when and as needed.

Supply Management (15%):

  • Review supply contractual terms and conditions and assess company’s contractual compliance.
  • Report to management on areas of potential risk exposure regarding company’s contractual obligations.
  • Report to management on consolidation and cost saving opportunities regarding company’s contracts and agreements.
  • Analyze spend patterns against supply contracts, procurement business processes, and recommend changes contributing to cost and operational efficiency.
  • Review off-contract purchases to identify opportunities for standardization, contracting and cost reduction.
  • Develop scope of work and scope of service documents and work with internal stakeholders to finalize their contractual requirements.
  • Perform contract and ERP analysis and produce regular reports on process improvement; consolidation opportunities; cost savings, as well as risk mitigation.
  • Provide technical and functional expertise on corporate supply chain management activities and engage with internal stakeholders to understand their requirements.
  • Ensure the integration of procurement services processes to company contractual obligations and coordinate with respective internal stakeholders such as end users, legal, as well as finance.
  • Support the development of supply chain management training materials.
  • Perform other duties as assigned.

Operational Procurement (60%):

  • Perform purchasing activities on all procurement categories and services, including but not limited to raw material, manufacturing supplies, facilities and office requirements, CAPEX, consumables, print services, as well as maintenance and leases.
  • Identify vendors of materials, services, equipment & supplies.
  • Evaluate quotes, costs, and quality of goods or services.
  • Establish delivery schedules, monitor progress and contact suppliers and contractors to resolve issues.
  • Issue purchase orders, ensuring flow of supplies that guarantees optimum stock levels and meets turnover goals.
  • Maintain an up-to-date list of all purchase orders in Microsoft Dynamics 365 and MRP and provide information for analysis and reporting.
  • Maintain an up-to-date vendor database by advising the EMS team on any vendor information changes.
  • Provide product, storage, and order information to all internal departments as requested.
  • Advise departments and business units on lead time requirements to obtain products and services.
  • Keep an up to date ERP master file of POs, packing slips and invoices for all procured products and services.
  • Arrange for vendor payment with Accounts & A/P departments.
  • Review and process claims against suppliers.
  • Make alternate arrangements in the event of shortages or delayed deliveries to minimize impact on the organization.
  • Manage the RMA process in D365 with internal departments & vendors.
  • Assist in the coordination, supervision, and completion of all special projects as appropriate.
  • Collaborate with internal maintenance team on procurement of all repairs and required maintenance of building and offices.
  • Coordinate with external suppliers and contractors on maintenance and service delivery.
  • Liaise with external stakeholders all required inspections and audits when required.
  • Communicate the organization's safety policies in accordance with applicable safety standards & laws.
  • Adhere to all policies and follow established procedures.
  • Monitor any applicable warranties for office equipment.
  • Perform other duties as assigned.

Data Maintenance, Compliance, & Governance (10%):

  • Serve as the primary DCM contact for data collection, analysis, and reporting.
  • Perform system data mining exercises to identify trends and patterns to help draw conclusions and inform business decisions.
  • Perform data audits and drive implementation of corrective actions and plans.
  • Ensure that data, pricing, and documentations are compliant with contractual commitments.
  • Ensure ERP system databases and transactions are up to date.
  • Assist in management level presentations and report production.
  • Performs other duties as assigned.

Education & Experience

  • A Bachelor’s degree in business, supply chain, or a related discipline is required.
  • Completion of or studying towards a supply chain certification is required (SCMP, CPP, CSCP, CPIM preferred).
  • Completion of or studying towards a certification in information systems, office management, or health and safety is an asset.
  • 3-5 year experience in procurement, operational procurement, or business/corporate services.
  • Bilingual in English and French is preferred.
  • Proven knowledge in procurement, operational procurement, business/corporate services, supplier management and ERP - preferably Microsoft Dynamics 365.
  • Proven track in an MRP system is an asset.
  • Demonstrated knowledge of best practices in supply chain management, procurement, corporate services, and supplier management.
  • Excellent user experience in an ERP environment working with procurement or corporate services.
  • Excellent knowledge of Microsoft Office products.
  • Demonstrated knowledge of analytical techniques and financial concepts.
  • Strong knowledge of the manufacturing industry (business communications, print, or marketing services is an asset).
  • Strong research, data entry, and record maintenance skills.
  • Excellent verbal and written communication as well as presentation skills.
  • Outstanding teamwork skills with a can-do attitude are an absolute must.
  • Ability to work with all levels of Management.
  • A proactive drive to take on tasks and duties as assigned.
  • Excellent multi-tasking skills and ability to handle workload efficiently.
  • Solid prioritization and time management skills.
  • Outstanding coordination skills and ability to work under pressure.
  • Ability to accomplish tasks and meet deadlines.

Data Communications Management Corporation is committed to equal employment opportunity, employs and does not discriminate against all qualified persons without regard to race, color, religion, national origin, sex, age, disability, or any other classification protected by applicable federal and provincial laws. We invite resumes from all qualified applicants. Should you require any accommodation throughout the recruitment and selection process, please inform human resources so that we can ensure your equal participation.

DCM would like to thank all applicants, however only those candidates qualified will be contacted.

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