Excluded Full-Time Training

3 weeks ago

Vancouver Metro Vancouver Regional District, CA PLEA Community Services Society of BC Full time

PLEA Community Services is currently seeking an Excluded Full-Time Training & Events Coordinator for our Communications & Development team located in Vancouver, BC. The proposed start date for this position is as soon as possible. This position is excluded from BCGEU membership.

Hours of Work: The usual hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week. Occasional evenings and weekends may be required to attend events.

Closing date for Internal Applications: Tuesday, August 6, 2024, at 4:30PM. If the position is not filled internally, it will remain open until filled.

Education/Experience Requirements:

  • A degree in a related field.
  • One (1) year of recent, relevant experience in event planning.

Who We Are:

PLEA is an accredited, charitable community services organization that has operated throughout BC for more than 40 years. We deliver community-based services and specialized supported homes to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result, we have a strong reputation for helping those we serve to overcome the challenges they face and lead fulfilling lives.

What You Will Do:

  • Develop and implement an event and training calendar, consulting with management to ensure operational needs are met.
  • Coordinate event and training logistics from planning to execution, including marketing, rentals, guest lists, bookings, materials, and feedback.
  • Deliver events and training initiatives within budget and policy constraints, adhering to established guidelines.
  • Coordinate and provide instruction to staff, volunteers and vendors involved in event delivery.
  • Help develop and monitor policies for training and events, suggesting improvements and supporting compliance.
  • Evaluate events for improvement opportunities. Implement improvements as directed.
  • Facilitate sponsorships, donations, licences and partnerships for events.
  • Maintain an inventory of training and event-related equipment and supplies. Coordinate the ordering and use of equipment, supplies and materials relating to trainings and events.
  • Represent the agency at meetings, events and trainings as needed.
  • Monitor external and internal trends affecting trainings and events, reporting to management.
  • Maintain related records and statistics. Prepare reports as required.
  • Provide coverage for team members as necessary.
  • Protect and uphold confidentiality.
  • Perform other related duties as required.

What You Will Bring:

  • Excellent organization and time management skills, adept at multitasking, meeting multiple deadlines and adapting to change.
  • Strong oral and written communication skills.
  • Effective teamwork and collaboration skills.
  • Effective problem-solving and analytical abilities.
  • Demonstrated ability to build trust and effective relationships with partners.
  • Demonstrated ability to work accurately and with attention to detail.
  • Demonstrated ability to work independently, take initiative, make sound decisions, and be accountable for results.
  • Demonstrated ability to be sensitive and understanding towards diverse social realities, including race, culture, religion, gender identity, sexual orientation, poverty, and lifestyle.
  • Knowledge of Microsoft Office suite, database systems, and web-based conferencing tools.
  • Proficient in social media platforms, email marketing platforms, ticket platforms, and graphic design tools.

PLEA Benefits and Perks:

PLEA offers a comprehensive set of benefits and perks These include:

  • Four (4) weeks of vacation annually
  • A benefits package and defined benefit pension plan (effective on your first day)
  • A physical activity fund
  • Training and development dollars
  • A number of agency-sponsored social events, including a summer barbeque, annual holiday party, and a team day each year

Minimum Requirements:

  • Satisfactory criminal record check.
  • A valid Class 5 or 7N B.C. Driver's License and suitable driver's abstract/claims history.
  • Access to a personal vehicle for work-related travel. This position requires travel in the Lower Mainland.
  • Must possess a valid Occupational First Aid Level 1 Certificate or be willing to obtain one prior to hire.
  • Documentation that the applicant is legally approved to work in Canada.

Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.

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