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Billing Administrative Assistant
3 months ago
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.
PROFILE
The Ottawa office is currently recruiting for a Billing Administrative Assistant to coordinate and process all billing related functions for professionals in the Patent Prosecution department. The successful candidate should be proactive, have a strong work ethic and an ability to work effectively both independently and as part of a team.
RESPONSIBILITIES
- Request and process all pre-bills ensuring accuracy of details
- Review and edit text narratives in dockets for accuracy
- Provide regular invoicing to clients and process accordingly
- Make necessary amendments to bills and submit for production of invoices. Review final copies and submit to professionals for signing and distribution via mail out or email
- Review, code and obtain approval for invoices and scan and save into the systems
- Ensure client contact information is kept current in all systems
- Receive incoming payments, process trusts and refunds from future transaction deposit
- Liaise with accounting and accounts receivable team on the collection of payments and follow up with clients on billing requirements
- Process trust cheque requisitions
- Other duties as required
QUALIFICATION
- Post Secondary Diploma
- Minimum 3 years experience in an administrative role and/or billing experience
- Exceptional attention to detail
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
- Ability to use discretion when dealing with confidential information
- Capacity to work independently, as well as in a team environment
- Produce a high quality and quantity of work product, occasionally under tight timelines
- Able to prioritize and to redefine priorities when necessary
- Handle stress in a business-like manner
- Knowledge of Microsoft Office Suite with a strong knowledge of Excel
- Bilingualism (French/English) may be required in some offices
Gowling WLG employees benefit from a hybrid work structure.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
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