Project Manager Facilities

3 weeks ago

Niagara Falls Ontario CG, Ontario, Canada Niagara Region Full time
Job Description Job Summary

Reporting to the Associate Director Facilities Projects, Assets and Energy Management, the Project Manager, Facilities is responsible for administering and managing all aspects of facilities capital projects for the Facilities division from initiation to completion, including capital replacements and upgrades, building retrofits and expansions. This position is also accountable for asset management planning, project evaluation, overseeing and providing input into design, servicing, construction, and operation.

Education

  • Bachelor’s degree or College diploma in a related field such as Architecture, Engineering, Project Management, or Construction Technology.

Knowledge

  • Minimum 5 years of experience demonstrating in depth project management skills in facilities construction with solid working knowledge of construction methods, materials & processes, asset management, and building systems (e.g. structural systems, HVAC including building automation systems, electrical, architectural, energy efficiency).

  • Current membership in good standing with the Ontario Association of Architects (OAA), Professional Engineers Ontario (PEO), Association of Architectural Technologists of Ontario (AATO), Association of Certified Engineering Technicians and Technologists (OACETT) or equivalent.

  • Project Management Professional (PMP) Designation is preferred.

  • LEED AP is preferred.

Responsibilities

Project management of facilities construction, renovation, rehabilitation, and lifecycle renewal projects from initiation to completion with responsibility for all aspects of project development including ensuring that projects are completed in a timely manner, within the approved budget, and to the quality standards set by the Region. Initiates projects, determines project scope and goals, identifies project stakeholders and meets with them to determine project requirements, develops project charters (40% of time)

  • Develops, tracks and updates total project budgets, estimates material and resource costs and controls changes to ensure projects are completed within their approved budgets.

  • Develops the master project schedule and monitors and updates throughout the duration of the project to ensure timely project completion.

  • Identifies project risks, develops a risk management strategy and controls project risks.

  • Ensures projects satisfy required needs by identifying relevant quality standards and ensuring a system of quality control and monitoring is established and utilized to ensure successful project delivery.

  • Manages the change management process in coordination with clients, contractors, consultants and other project stakeholders.

  • Coordinates the activities of stakeholders, consultants and contractors from inception through to project completion.

  • Provides direction and supervision to in-house technical support staff on design and construction projects associated with all Regional facilities.

  • Provides input into design criteria and contract specifications ensuring the Region’s requirements and objectives are incorporated into designs, including Accessibility Standards and energy management and sustainability practices.

  • Responds to emergencies, complaints, and requests for service, taking appropriate action.

  • Prepares applications and permits associated with new facilities and construction projects including, but not limited to building permits, demolition permits, hydro inspections, and Ministry of Labour approvals.

  • Ensure projects are closed out effectively including commissioning, deficiency inspections and resolution, turn-over of as-constructed drawings, tagging of new assets, and other finalized records and documentation of lessons learned.

  • Assists in the development of new standards and policies pertaining to Niagara Region’s Facilities management & Construction division.

  • Remains current with new technology and associated techniques on the design, development, and construction of facilities and buildings.

  • Other duties as assigned.

Manages the activities and performance of staff and project consultants, providing work direction, assigning tasks/projects, determining methods and procedures to be used, resolving problems, and ensuring results are achieved (25% of time).

  • Develops project charter and identifies and incorporates stakeholder interests in developing project scope.

  • Communicates and presents project-related information at Regional councils, and with the Regional department stakeholders.

  • Communicates with the public and local businesses as required.

  • Solicits project comments from project team at multiple formal and informal project milestones throughout the design and construction phases.

  • Resolves conflicts encountered on projects, involving consultants, external agency or government representatives, contractors, internal engineering, operations and maintenance staff, the general public, and other stakeholders, etc.

  • Leads communications to project team and stakeholders for after-hours (planned and emergency) work, complaints and requests for service, taking appropriate action and investigating insurance claims for damages on construction projects and report findings.

  • Sets objectives for project team that align with divisional/department goals and objectives.

  • Monitors performance of third party services and completes consultant/contractor performance reviews and appraisals.

  • Attends review meetings with Region’s legal counsel to provide background information on litigations, attending discovery and other legal hearings, resulting from construction projects as required.

  • Directs staff, third party consultants, and contractors to complete assignments on schedule and within budget.

Develops, Manages, and administers, Capital budgets and 10 year forecast ensuring support of Council’s objectives, financial transparency and accountability, monitoring budget adherence, identifying and explaining variances, timely billing and completeness of funding and financial reporting is effectively managed in compliance with corporate financial and capital asset accounting policies and best practices in asset management planning (15% of time)

  • Authorize, and administer the acquisition of goods and services for the projects and direct reports in accordance with the procurement policy and procedures

Manages relationships with internal/external stakeholders (10% of time)

  • Acts as liaison with all Regional departments having interest in facilities development and solicits feedback, input, and customer concerns for all facilities projects.

  • Determines the communication needs of all stakeholders and prepares and distributes communication material such as status reports, schedule and budget information, project forecasts and other information in a timely manner.

  • Liaises with government agencies and utilities to keep abreast of relevant legislation and regulations affecting the industry and operations.

  • Chairs construction review meetings.

  • Organizes and attends public information meetings affecting new facilities.

Monitors policies and procedures to ensure compliance, efficiency and effectiveness, identifying opportunities for improvements and providing input into the Section’s administrative policies and procedures related to Facilities Capital Projects (10% of time).

  • Evaluates effects of updates, changes, or new legislation, regulations, policies, procedures or guidelines, new products and materials, and technological advancements, recommending and adopting new strategies to address impacts on Regional buildings and future priorities.

  • Develops and updates specifications, construction contract documents, Request for Proposal template based on knowledge and experience.

  • Develops, researches and recommends new work processes and systems with a continuous improvement focus.

  • Researches new engineering products, materials, processes, and preparing reports outlining findings.

Perform other related duties and responsibilities as assigned or required.

Special Requirements

  • In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a Canadian Police Clearance

  • Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.

  • May be required to support emergency operations under the incident management structure, at the direction of the Emergency Operations Centre Director

  • Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.

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