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Health And Safety Coordinator

1 month ago

Edmonton Alberta, Edmonton region, Canada Sentrimax Centrifuges Full time

Basic Function: Working under the supervision of the Manager, the Administrative Assistant will perform a variety of general administrative and clerical services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and appropriate manner.


Principle Responsibilities:

1. Will handle with Health and safety. Work with the Shop Forman, Human Resources Manager and Regional President to ensure Sentrimax is a safe work environment.

· Main contact handling with Health and Safety issues

· Oversees the safety requirements for the company

· Ensure all employees are aware of their responsibility for workplace health and safety

· Keep up to date with changes in health and safety legislation

· Inform and review health and safety policies

· Ensure that safety Inspections are done on a regular basis

· Work with Shop Forman to ensure that the shop is kept hazard – free

· Ensure that safety checks are done on work area and equipment

· Work with shop Forman to train personnel to deal with any kind of emergency.

· Ensure that we are up to date on all our COR requirements.


2. Will coordinate the department’s administrative activities in an effective, up to date, and accurate manner by:

· Actively participates in the company’s strategic planning sessions.

· Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives.

· Operates office equipment such as computers, fax machines, photocopiers, voicemail messaging systems and computer scanning equipment to complete department tasks.

· Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Manager, President or designate.

· Coordinates and organizes department meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tends to other requirements of department meetings.

· Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed.

· Prepares meeting agendas, records, and distributes meeting minutes, and maintains organized files of same.

· Coordinates any required repairs to office equipment.

· Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the manager or designate.

· Develops, implements, and maintains agency procedures within the department.

· Arranges for department team travel including making hotel accommodations and land and air transportation bookings.

· Maintains adequate office supply of all department supplies used within the department.

· Understands and adheres to all Company policies and procedures.


3. Will perform administrative and clerical support to the Manager/President in accomplishing their roles and responsibilities. This includes:

· Assists in the development and distribution of staff schedules.

· Produces forms, schedules, and correspondence as required.

· Completes confidential administrative services for the Manager.

· Produces and/or assists in the production of all required internal and external reports.

· Regularly reviews progress on standard department deliverables and takes appropriate action to ensure timely completion of all department tasks.

· Coordinates liaison activities with other Company departments.

· Assists in the development of the Company budget and ensures spending remains within acceptable variances.

· Supports the Manager/President in addressing any personnel matters within the Company.

· Verifies and records department staff compliance with the Companies administrative and financial policies and procedures, including travel expense claims and staff attendance reports.

· Prepares financial, expenditures and payment authorization forms, and administrative documents for authorization by the Manager, such as cheque requisitions, purchase orders, etc.


4. Will serve as the coordinator of the Companies information, reporting, and communication strategies and activities. This includes:

· Develops or maintains an accurate and up to date records management system (including classifying and coding electronic and hardcopy files);

· Stores, retrieves, and disseminates information for staff and clients.

· Prepares detailed PP presentations and reports as required by the Manager or designate.

· Ensures the safeguarding of all confidential files.

· Provides website updates to the IT department to ensure up to date department information is posted on the intranet/website.

· Creates databases and/or processes to accomplish tasks.

· Coordinates and completes Company communiques to internal and external audiences.


Qualifications:

· Administrative Assistant diploma or related diploma or degree.

· Minimum of 3 years’ experience in a similar position

· Completed Health & Safety Training requirements for Obtain and Maintain COR


Knowledge & Skills:

· Ability to develop and provide leadership, guidance, motivation and vision to the management and staff

· Must possess strong organization, evaluation, and problem-solving skills.

· Must be able to communicate effectively in writing and verbally.

· Working knowledge of Microsoft Office Suite.

· Must be able to work flexible hours.

· Must have a valid driver’s license and possess own vehicle.