Coordinator, Payroll Services

Salary

The salary range for this position is CAD $45.46 - $65.35 / hour
Job Summary

Fraser Health is the second largest health system in Canada with over 48,000+ staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people in Metro Vancouver and the Fraser Valley.

Bring your passion, energy and expertise to a Coordinator, Payroll Services role where you can make a difference every day. You will be a valued member of the Fraser Health organization and become the expert in several areas with responsibilities including:

• Day to day operations of designated areas of the Payroll Services Department
• Accurate payment of wages and benefits for all Fraser Health employees
• Ensure compliance with the Canada Revenue Agency
• Knowledgeable resource for union collective agreements
• Your superb people and organizational skills will be an example for others, and support a high priority on customer service.

In this key role you will:

• Develops short and long range goals and objectives for the assigned areas of Payroll Services and manages the annual budget for the designed area;
• Reports expenditures, completes variance analysis and makes recommendations for budgetary adjustments;
• Evaluates and implements changes to improve services, simplify workflow and improve integration with the other financial groups, and develops procedure manuals for use both within and outside the department;
• Initiates staff termination; orients staff, develops and implements appropriate staff development and retention plans; ensures compliance with current human resources standards and procedures.
• Develops quality programs for managers and timekeepers and ensures the quality of service and maintains related Quality Assurance Programs.

Education and Experience:

• Bachelor's degree in Business Administration, Commerce, Finance or related discipline,
• Five (5) to seven (7) years' recent related payroll/accounting experience in a large complex multi-union environment, including one (1) year supervisory experience.
• An equivalent combination of education, training, and experience is acceptable.

This full time position is based out of New Westminster, B.C.

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Manages, plans, and directs designated staff in Payroll Services, in collaboration with the Manager, to ensure the accurate payment of wages and benefits for all Fraser Health employees; manages operations and resources and ensures that the financial requirements for the Canada Customs & Revenue Act, union collective agreements and the auditors are met efficiently while maintaining a customer service focus.

Responsibilities

1. Manages the day-to-day activities of the assigned areas of Payroll Services by determining priorities, coordinating and scheduling work based on department priorities; develops processes and methods for project implementation resulting from strategic initiatives and ensures that initiatives are carried out in accordance with the goals, policies and vision of the Fraser Health (FH).
2. Develops short and long range goals and objectives for the assigned areas of Payroll Services, in collaboration with the Manager; manages the annual budget for the designed area, monitors and reports expenditures, completes variance analysis and makes recommendations for budgetary adjustments; works collaboratively with the Manager in budget preparation.
3. Develops, modifies, implements and administers standards and procedures to ensure that payroll practices are compliant with all applicable legislation, union collective agreements, in accordance with FH's policies; evaluates and implements changes to improve services, simplify workflow and improve integration with the other financial groups; develops procedure manuals for use both within and outside the department to ensure standard practices across FH.
4. Manages the human resource function for the assigned areas of Payroll Services including selecting, directing, motivating, and evaluating staff to ensure effective performance of duties; promotes, disciplines and initiates staff termination; orients staff, develops and implements appropriate staff development and retention plans; ensures compliance with current human resources standards and procedures.
5. Develops quality programs for managers and timekeepers to ensure compliance with legislation, collective agreements and audit requirements for payment of wages; develops training, teaching plans, and information sessions aimed at Managers and timekeepers for the purpose of timekeeping and reports interpretation.
6. Develops and implements system audits to ensure compliance with legislation, collective agreements and audit requirements to prevent overpayment of wages and benefits that would result in an employer liability.
7. Develops and implements benefit reconciliation procedures to ensure accurate coverage for employees, prevent over-coverage, and ensure that payments are processed correctly and timely, in compliance with the government policies and collective agreement requirements.
8. Maintains the in-house computerized payroll system or assigned portions of the system to ensure that the payment of wages complies with provincial and federal government legislation, union collective agreements, in accordance with FH's policies.
9. Ensures the quality of service for the assigned areas of Payroll Services and maintains related Quality Assurance Programs.

Qualifications

Education and Experience

Bachelor's degree in Business Administration, Commerce, Finance or related discipline, plus five (5) to seven (7) years' recent related payroll/accounting experience in a large complex multi-union environment, including one (1) year supervisory experience, or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Demonstrated knowledge of current provincial and federal payroll standards, regulations and/or legislation
• Excellent analytical and problem solving skills.
• Ability to supervise and provide work direction to others
• Strong interpersonal skills and demonstrated tact and diplomacy.
• Ability to work effectively under pressure and with changing priorities and deadlines.
• Ability to work effectively independently and as a member of a team
• Ability to train/teach users effectively
• Advanced ability to use Microsoft Access, Microsoft Excel, Microsoft Word, Crystal Reporting, Meditech NPR Report Writer and to program using Visual Basic.
• Ability to operate related equipment
• Physical ability to perform the duties of the position

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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