General Office Clerk

2 weeks ago

StJeanSurRichelieu Quebec, CA Calian Group Full time

Aperçu du poste :

Calian recherche un commis de soutien à la formation pour appuyer le ministère de la Défense nationale (MDN) du Canada dans la gestion de ses programmes de formation. Ce poste nécessite une maîtrise du français et de l'anglais, et les candidats doivent être disponibles pour travailler sur site.

Responsabilités :

  • Fournir une administration générale, des services de bureau et des compétences cléricales en soutien à la formation des étudiants. Les ressources ne doivent pas être affectées au soutien du personnel (civil ou militaire).
  • Recevoir, enregistrer, compiler et distribuer des documents, de la correspondance, ainsi que des courriels et des fax.
  • Soutenir les routines d'arrivée et de départ des étudiants.
  • Utiliser des logiciels de traitement de texte, de tableur et de base de données (suite MS Office) ainsi que les applications Guardian.
  • Maintenir et mettre à jour les dossiers des étudiants.
  • Gérer une base de données pour les listes de cours et la planification, et répondre aux demandes d'informations connexes.
  • Aider à la mise en place des cours, y compris la génération de calendriers, la création de dossiers étudiants, l'obtention et la réservation des ressources de cours.
  • Traiter les demandes de remboursement de voyage et répondre aux questions des étudiants à ce sujet, en utilisant le système de gestion des demandes (ClaimsX) et les demandes de dépenses générales.

Qualifications :

  • Un minimum de deux (2) ans d'expérience en soutien administratif au cours des cinq (5) dernières années.
  • Un minimum de six (6) mois d'expérience dans l'utilisation de Guardian/HRMS au cours des cinq (5) dernières années.

Exigences supplémentaires :

  • Être capable de soulever un minimum de 10 kg à une hauteur de 90 cm et de le porter sur au moins 3 mètres sans assistance.
  • Supporter de longues périodes de station debout ou assise pendant plus d'une heure dans des conditions environnementales intérieures variables.
  • Être en mesure d'obtenir une habilitation de sécurité gouvernementale au niveau de fiabilité.

Position Overview

Calian is looking for a Training Support Office Clerk to support the Department of National Defence (DND) Canada in managing their training programs. This position requires bilingual proficiency in French and English, and candidates must be available to work on-site.

Responsibilities

  • Providing general administration, office services, and related clerical skills in support of student training. Resources are not to be tasked to support staff (civilian and/or military).
  • Receiving, registering, compiling and distributing documents, correspondence, and fax and electronic mail.
  • Providing support for arrival and departure routine for students.
  • Using word processing, spreadsheet, database software (MS Office Suite) and Guardian applications.
  • Maintaining and updating student records.
  • Maintaining a database for course listing and scheduling and responding to related inquires.
  • Assisting with course set up including generating schedules, creating student files, obtaining course resources, and booking course resources; and
  • Processing travel claims and responding to claims inquiries from students and using the claims management system (ClaimsX) and General Allowance Claims.

Qualifications

  • Must have a minimum of two (2) years' experience providing administrative support within the last five (5) years.
  • Must have a minimum of six (6) months’ experience in using Guardian/HRMS within the last five (5) years.

Additional Requirements

  • Lift a minimum of 10 kg to a height of 90 cm and carry it for at least 3 meters without assistance.
  • Endure prolonged standing or sitting for over an hour in varying indoor environmental conditions.
  • You will be able to obtain a Government Security Clearance at the Reliability level.

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