Finance Coordinator

1 month ago

Calgary Alberta DJ, CA LinkedIn - Jobboard Full time

Forge Performance Group is a Recruitment & Talent Management solutions team located in Calgary, AB. We are dedicated to connecting our clients with highly skilled professionals well-matched to their unique hiring needs, culture, and goals. This opportunity is posted on behalf of our client Alberta Law Foundation & is located in Calgary, AB.

The Alberta Law Foundation (the Foundation) is an independent non-profit grant-making foundation that supports programs and projects that enhance the justice system and individuals’ access to legal services. For fifty years the Foundation has pursued its vision of “Accessible justice for all Albertans” by providing funding to non-profit organizations engaged in legal research and law reform, public legal education and information, and the provision of legal advice, representation and support to individuals who cannot afford a lawyer.

Position

The Alberta Law Foundation seeks a full time Finance Coordinator that shares the Foundation’s values of:

  • Integrity, excellence and accountability
  • Priority for organizations assisting vulnerable populations
  • Collaboration, outcome-based evaluation and accountability across the justice sector
  • Evidence-based solutions providing the best value and impact
  • Responsive to well-identified justice sector needs while recognizing the scope and responsibilities of the government and private sector
  • Fiscal transparency and prudence

This position is accountable to the Director of Finance and Administration and is responsible for accounts payable and receivable, reconciliation of major accounts, grants approval and payment monitoring, banking reconciliation and compliance, budget maintenance, audit file preparation and inquiry response, various ad-hoc reporting and analysis when needed.

Key Duties And Responsibilities

  • Accounts Payable
    • Manages the full accounts payable cycle from receipt of invoices to payment, including verification of the accuracy of charges against orders, quotes and contracts, codes the expenses in accordance with the approved budget, obtains the appropriate approvals, enters and posts the invoices into the accounting system.
    • Verifies, enters and posts in the accounting system all expense claims from Board of Directors and staff members making sure the accounting codes used by the Administrative Assistant are correct for each category of expense, and the claims are approved by an authorized person.
    • Organizes and prepares month-end payment files in SharePoint as well as in RBC Express to be approved and released by the Director of Finance and Administration and Executive Director.
    • Completes the cash flow daily tracking report providing the Director of Finance and Administration with timely, accurate information required for making new investments recommendations and forecasting the Foundation’s operational cash flow needs.
    • Manages vendors’ contact and banking information required for Electronic Funds Transfers (EFT) in both the accounting system and RBC Express.
    • Sets up bills in RBC Express for approval and release by the Director of Finance and Administration and Executive Director.
    • Ensures all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoices processing.
    • Calculates and records the monthly allocation to Legal Aid Alberta (LAA) in accordance with the statutory obligation, processes the payment to LAA once a year in September.
    • Monitors, processes, and reconciles prepaid expenses and audit accrual fees.
    • Responsible for the imaging and record retention of all accounts payable documents for audit purposes.
    • Maintains the Foundation’s grants continuity schedule including approved grants by objective, processes payments monthly or every three months in accordance with each grant’s agreement, sets up new grantees in the accounting system and RBC Express, reconciles the grant accounts expensed and refunds, records the multiyear approved grants.
  • Accounts Receivable
    • Records the revenue from interest on lawyers’ pooled trust accounts (IOLTA) in accordance with Law Society Alberta (LSA) compliance requirements and major banks agreements.
    • Posts and reconciles the interest income revenue and any other revenue the Foundation may receive.
    • Reconciles the IOLTA revenue monthly with the bank summary tracking report individually for each bank, investigating any potential discrepancies.
    • Participates in the annual compliance reconciliation of IOLTA accounts including comparing the data reported by each bank and the data collected by LSA, determining exceptions from compliance, assisting the Director of Finance and Administration in the process of clearing these exceptions and having complete revenue forwarded to the Foundation in a timely manner.
    • Performs the monthly bank reconciliation for the main account and for the small operational account.
  • Payroll and Benefits Administration
    • Sets up new employee profiles in Ceridian and creates Powerpay access for each new employee.
    • Verifies all the benefits monthly for each employee reconciling the amounts with the Oassis invoice.
    • Makes all the changes in Ceridian for each employee based on the payroll advice monthly report.
    • Maintains and updates the consolidated payroll report balancing with CRA payments monthly.
    • Records, verifies and files the timesheets for the hourly paid employees.
    • Calculates the RRSP amount for each employee and produces the cheques for their investors.
    • Verifies the information on the T4s year-end reports and corrects potential errors.
    • Reconciles the payroll and benefits expenses and posts the monthly journal entries in the accounting system after approved by the Director of Finance and Administration.
  • Other Related Duties
    • Enters the Foundation’s annual operating budget in the accounting system and assists the Director of Finance and Administration with the monitoring reports for budget versus actual monthly, quarterly, and annually.
    • Reconciles the investments monthly and posts the transactional and income earning journal entries after approved by the Director of Finance and Administration.
    • Assists the Director of Finance and Administration with quarterly reporting to the FARM Committee as needed.
    • Participates in year-end closing procedures, prepares, and organizes the annual audit data file and supports the Director of Finance and Administration in the audit process by answering questions pertaining to accounts payable, receivable, revenues as needed.
    • Collaborates with the Director of Finance and Administration and other Foundation staff on a range of finance, program and administrative issues and special projects, as required.

Education, Training And Experience

This position requires an undergraduate degree in accounting, economics, or equivalent education with at least three years of experience in a similar role, preferably in the not-for-profit sector. It calls for a person with a strong background and proven skills in the areas of financial operations and the processing and analyzing of financial data.

Skills And Attributes

  • Embodies the Foundation’s values and aligns with its vision and mission.
  • A seasoned professional with a strong work ethic.
  • Demonstrates strong initiative and excellent judgment, has attention to details while perceiving the big picture.
  • Possesses strong verbal and written communication skills.
  • Exhibits excellent organizational skills and commitment to meeting deadlines.
  • Has excellent time management skills - able to work within a tight schedule and meet deadlines.
  • Portrays a positive and professional presence with very good interpersonal skills.
  • Flexible, adaptable, and open to change.
  • Team player in a small staff work environment.
  • Competent in various accounting tools and software including Sage, superior skills in Microsoft Excel, efficient in other standard office technology (e.g., MS Office, Adobe Acrobat).

Additional Information

Reporting to the Director of Finance and Administration, this is a full-time position located in Calgary, Alberta, with a targeted start date of September 2024. The Alberta Law Foundation is prepared to offer competitive compensation based on the successful applicant’s qualifications and experience.

The Foundation values diversity of all kinds including ethnicity, gender, experience, background and skill. We seek a team that reflects the diversity of our province and the communities we serve. #J-18808-Ljbffr

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