Procurement Analyst, Conventional Operations

Procurement Analyst, Conventional Operations
Location Calgary or Grande Prairie
Contract: Initially 12 months with a view to extend

Responsibilities

Overview
Reporting to the Manager, SCM Conventional Operations the Procurement Analyst supports the establishment of cost-effective supply of materials through the use of market exercises and negotiations. This role will be primarily involved with supporting procurement requirements within Maintenance, Operations, and other auxiliary Site Service business areas of the conventional operations. This role will support all operational requirements of materials and equipment, partnering closely with various internal stakeholders.

This position is located in our Calgary or Grande Prairie office. Some travel to sites is expected.

The Procurement Analyst, Conventional Operations is accountable to:
* Handle all procurement activities related to site requirements
* Provide consultations and recommendations to business stakeholders regarding purchasing policies, practices, procedures and objectives
* Recommend and select the appropriate procurement method to satisfy the business requirement varying in size, value and complexity
* Manages competitive procurement process from RFx development through evaluation, award, and close out
* Develop and maintain supplier relationships that satisfies expectations of the procurement process
* Serve as liaison between business stakeholders and outsider suppliers
* Source and expedite to meet business requirements
* Negotiate orders to achieve best value
* Support Category Management, and Materials Management Teams as required
* Works toward reducing procurement costs, improving efficiency and monitoring compliance.
* Provide input into the development of procurement documents, RFx documents, corresponding evaluation documents, and maintenance of procurement policies and related business practices
* May be required to execute tasks and responsibilities not listed in this job description

Key Performance Areas

* Excellent communication skills, including working collaboratively with site leadership, business stakeholders, and suppliers
* Strong negotiation skills
* Working knowledge of the competitive bid process and all associated bid types (RFI's, RFP's, RFQ's, etc)
* A broad understanding of maintenance services and material types
* Looks at bigger picture and is able to determine a resolution to work related issues
* Demonstrates flexibility and resilience in adapting to change
* Highly motivated, self-starter, efficient and focused
* Proven ability to work in a fast-paced, high-volume work environment while meeting deadlines
* Demonstrated commitment to meeting business stakeholder requirements and expectations
* Ability to reframe: Offer a new perspective that transforms the way the business stakeholder views the problem

Key stakeholders that this role will partner with

* Internal: Conventional Operations, Category Management, SCM Shared Services, Community and Indigenous Affairs, finance, audit, and other CVE internal teams as required.
* External: Suppliers and other external groups as needed (eg. Indigenous groups)

Deliverables
Supplier Management
* Create and support positive and mutually beneficial relationships with suppliers by challenging and motivating suppliers to optimize service outcomes
* Ensure suppliers are commercially and technically qualified and meet minimum safety requirements
Sourcing /Contracting
* Provide consultations and recommendations to business stakeholders regarding purchasing policies, practices, procedures and objectives
* Ensure sourcing strategies support business objectives, approved sourcing channels and enable efficient procurement and materials management practices
* Work with category teams in planning, setting joint targets and management plans and bringing forward opportunities
* Work collaboratively with team and stakeholders to deliver required outcomes in accordance with schedule in collaboration with internal and external stakeholders
* Help institutionalize consistent and leading sourcing processes and practices; ensure consistent use of modern sourcing methods to drive exceptional total value creation and supply assurance
* Ensure procurement activities follow approved buying, receiving and transportation channels minimizing transaction costs
Risk Management & Data Integrity
* Advance spend, category, and other reporting to inform supply chain performance and business decisions
* Assist in the development and maintenance of SCM dashboards
* Manage Spend Data including data cleansing, consolidation and reporting

Leadership
* Inspire team to gain insights through data and analytics to drive fact-based decision making
* Surface internal constraints and resolve conflicting viewpoints and complex issues effectively and fairly while delivering high performance, service and quality outcomes
* Actively drive and champion system implementation and integration initiatives and continuous improvement initiatives to simplify and improve supply chain solutions
* Support the enforcement of and drive compliance to the Code of Business Conduct & Ethics, company policies, standards, processes, safety and regulatory requirements and supporting the Supply Chain Management Business Rules
* Ensure teams receive the required training to ensure safe, compliant, efficient/effective operations and reassessed when required
* Identify opportunities for process and system improvements to ensure efficient and effective teams
* Value and foster inclusion and diversity to create new and improved solutions and ideas
* Adhere to and cascade strong ethical principles in all aspects of the work
* Build and maintain effective business partner and supplier relationships

Competencies
INSPIRE
Set clear direction and inspire people to follow your lead
* Define team and individual goals in the context of business strategy
* Outline how direct reports will achieve set goals
* Inspire trust in your team through personal presence and impact
* Build confidence in their work and impact

ACHIEVE
Get the right work done safely and help teams succeed
* Make judgments which drive the most effective use of budgets and resources
* Build confidence in decision-making through clear rationale and understanding of people impacts
* Ensure that people are working optimally through clear accountabilities
* Establish clear targets, accountabilities and expectations with each individual
* Take into account what's important to others and adapt your style to persuade them
* Leverage your individual relationships to gain support and partnerships
DEVELOP
Lead change and drive continuous improvement
* Identify and develop people with potential to go further
* Support team members to invest in their own learning and development
* Coach individuals to leverage strengths and close development gaps

TRANSFORM
Develop self and others and effectively manage performance for growth
* Translate agenda for change into concrete actions and detailed plans for the team
* Clearly communicate the rationale for change to help others continually adapt
* Empower team members to come up with new solutions and champion those who support further exploration and testing
* Listen to team ideas and capitalize on them to drive continuous improvement
* Ensure that individuals work together as one team and respect each other in the process
* Make the most of different work styles within the team

Qualifications
* Must be legally entitled to work in Canada
* Post-secondary degree in Business Administration or Supply Chain Management preferred
* 2-5 years of experience in a procurement environment
* SCMP designation is considered an asset
* Experience in the Oil and Gas Industry is an asset
* Knowledge of Procure to Pay (P2P) lifecycle, performance metrics and reporting, and SCM processes
* Experience in SAP, CLM, and ARIBA
* Proficient in Microsoft Office applications
* Capable of working in a fast-paced work environment with dynamically shifting priorities and deadlines

Overall Job Summary
Key Performance Areas

* Establish Effective Enterprise-Wide Partnerships
* Enable Business Objectives and Sustain Competitive Advantage
* Influences and impacts achievements of partner business functions; partner to achieve Cost & Safety Leadership
* Enable Effective Management of Materials Across the Value Chain
* Advocate and Enforce the Supply Chain Standard, Business Rules and associated Corporate Policies & Standards
* Act as a resource to others via coaching, mentorship, and peer reviewer to foster cross team synergy and collaboration
* Foster a Healthy Organization and Engaging Place to Work
* Actively advance the development of others and success is an outcome of the collective and integrated efforts and expertise across the team, function and company

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