Document Control Lead

3 weeks ago

Mississauga Ontario CW, Peel region, Canada Webuild Full time

Role and General Responsibilities

  • Setting up and maintaining project documentation within project filing requirements;
  • Checking the quality of drawings and documents to be catalogued;
  • Receiving, tracking and monitoring drawings and documentation;
  • Interfacing with the project team to coordinate the control of documentation;
  • Generating transmittals to send documentation to external parties through electronic or hard copy means;
  • Checking the accuracy of transmittals;
  • Expediting the review of internal and external documentation within engineering departments
  • Other duties as required
  • Devise a structured filing system for corporate documents
  • Devise a structured, WBS-based filing system for project documents
  • Collect, scan and upload documents following set procedures
  • Ensure all technical documents such as reports, drawings and blueprints are collected and registered in the document control system
  • Scrutinize and input document data into the document control system, ensuring that the information entered is always accurate and up to date
  • Prepare and check the accuracy of document transmittal sheets generated by the system
  • Use the selected document management system for everyday operations, maintenance and quality control
  • Notify personnel of updated document versions and how to access them
  • Provide support to the Contracts & Procurement Manager for compilation of drawings and manuals required for tender purposes
  • Provide support to the Contracts & Procurement Manager for tender preparation
  • Validate that contractor files are up to date
  • Perform any specific system-related projects or tasks as may be directed by the Project Controls Manager from time to time
  • Perform departmental audits on technical documents
  • Expedite the review of vendor documentation with Engineering
  • Liaise with vendors regarding timely receipt and delivery of documents
  • Extract the various document control reports defined in the project instructions
  • Provide routine reporting to the Project at prescribed intervals


Qualifications and Education Requirements

  • A four-year degree is preferred, however a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management, is acceptable.
  • Ten years of document control experience, with at least five-years supporting an engineering and construction project, preferably in the public-sector.
  • Experience with Microsoft Office Suite of software is required.
  • Experience with Adobe Acrobat is required.
  • Experience with large-scale Document Control Software is required
  • Experience working with many file types
  • Complete understanding of construction documents


Preferred Skills

  • Excellent interpersonal communication skills
  • Ability to work individually or as part of a team

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