Property Administrator

2 weeks ago

Richmond Hill Ontario, York region, Canada Altis Recruitment Full time

Altis has partnered with a large real estate client to hire a Property Administrator in Richmond Hill, ON. In this role, you will be responsible for supporting the day-to-day operations for a portfolio of commercial properties, including addressing tenant requests, managing accounts payable and receivable, and assisting with budget preparation and reporting.


This is full-time, permanent position that offers competitive compensation, paid time off, health and dental benefits, and more


This is a fully on-site position that requires you to work 5 days a week in Richmond Hill.


Roles and Responsibilities

  • Input new accounting and lease administration data for new tenants and renewals.
  • Prepare lease abstracts and necessary adjustments.
  • Review and print monthly and quarterly reports, updating the Property Manager as needed.
  • Serve as the primary contact for billing and collection issues.
  • Ensure tenant insurance certificates are current and track renewals.
  • Prepare cheque requisitions for tenant allowances and lease commissions.
  • Respond to daily tenant inquiries and concerns.
  • Organize and maintain tenant and building files, including contracts and insurance documentation.
  • Assist the Property Manager with obtaining supplier quotations, contract administration, and scheduling work.
  • Process bank deposits, reconcile accounts, and prepare monthly accounts receivable reports.


Qualifications

  • 3-5 years of experience in office or property administration, ideally in Property Management.
  • Experience in commercial real estate, including lease review, information billing setup, and IT system data entry.
  • Proficiency in Yardi Voyager is required.
  • Possesses a positive, proactive attitude, self-motivation, and the ability to work independently or collaboratively.
  • Strong written/verbal communication skills, interpersonal abilities, and practical knowledge of MS Office 365 applications.
  • Highly organized, detail-oriented, able to prioritize tasks, and committed to exceeding expectations with quality work.

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