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Accounts Payable Specialist, NA

2 months ago

Montreal Quebec GF, CA Vantage Data Centers Full time
Accounts Payable Specialist, NA

Locations: Montreal, Quebec

Time Type: Full time

Posted on: Posted 3 Days Ago

Job Requisition ID: R16086

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect, and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects, and connects the technology of the world’s well-known hyperscalers, cloud providers, and large enterprises. Developing and operating across North America, EMEA, and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency, and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

Vantage is looking for an experienced Accounts Payable Specialist to join our North American Shared Services team who analyzes and processes complex accounts payable transactions and partners with internal and external stakeholders to conduct research and analysis to resolve invoice discrepancies.

The qualified candidate will have strong quantitative and interpersonal skills, as well as proficiency in A/P functions and software programs. We are looking for a team player with a keen interest in building successful relationships with internal clients. Experience in the real estate, construction, manufacturing, or production industry is preferred but not vital.

This position will be based on-site at our office in Montreal, QC, in alignment with our flexible work policy. (3 days on-site required, 2 days flexible).

Essential Job Functions

  • Work closely with internal and external stakeholders to ensure that processes are effective, efficient, and that information flows seamlessly between these departments.
  • Assist with vendor record maintenance.
  • Process invoices for payment, progress billing entry, and Expenses Reports.
  • Reconciliation of past due balances.
  • Run weekly workflow history reports for open invoices and POs.
  • Run weekly rejected report for open invoices and POs.
  • Internal and external stakeholder support.
  • Support invoices matching and posting in digitalization Payable system (Yardi).
  • Responsible to prepare and validate weekly payments run (checks, ACH, Wire).
  • Ensure timely processing and responsiveness to meet department Service Level Agreements.

Duties

  • Strong knowledge of the accounts payable processes: Invoices review and processing.
  • Ability to manage a large volume of invoices.
  • Demonstrated understanding of accounting is required including CAPEX and OPEX transactions.
  • Construction industry/job cost experience is preferred, but not required.
  • Data Center experience is preferred, but not required.
  • Ability to effectively respond to sensitive issues, complex inquiries, or complaints.
  • Provide a high level of commitment to customer service with co-workers and stakeholders.
  • Skilled at solving problems and dealing with a variety of options with limited information.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Good knowledge of Word, Excel, and Outlook software.
  • Comfortable with IT systems.

Job Requirements

  • Degree in accounting or equivalent academic credentials preferred.
  • 2 to 5 years of experience in Accounts Payable required.
  • Language requirements: English required; French helpful.
  • Real estate or construction industry experience preferred but not required.
  • Ability to work in a fast-paced environment with many simultaneous priorities from time to time.
  • Facility to “roll up one’s sleeves” and collaborate with process participants in solving issues.
  • Data Center experience is strongly preferred, but not required.
  • Organized and a quick learner.
  • Professional, positive demeanor required.
  • Knowledge of Yardi Voyager and Certify preferred.
  • Proficiency in Microsoft Office Suite or related programs required.
  • Ability to maintain confidential and meticulous records.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above-market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer.

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

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