Administrative and Communications Officer

Administrative and Communications Officer Job Description available to USW employees upon request Date Posted: 12/19/2025Req ID: 46465Faculty/Division: Vice-Provost, StudentsDepartment: Student Life T-Card OfficeCampus: St. George (Downtown Toronto)Position Number: Description: About us:Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success. Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity. In support of U of T's vision, Student Life Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here. To align with our strategic priorities, we encourage individuals from Black, Indigenous, and racialized communities to apply. Your opportunity:Under the general supervision of the Assistant Director, TCard Services, St. George Campus, the incumbent supports the department's administrative and communications needs, including events, programs, and initiatives. The Administrative and Communications Officer coordinates the production, printing and distribution of TCards, logging and tracking inventory, department communications, performsongoing maintenance and updates to the department's various digital platforms; and provides front-line and administrative support to the team, including serving as a backup by providing reception/front-line services for the Department by attending to queries from visitors, in e-mail, online, via work order requests, and through phone calls, and directing concerns to the appropriate staff. Your responsibilities will include: Responding to enquiries within the defined scope of the role and redirecting as appropriateScheduling appointmentsCoordinating meeting schedules, agendas, materials, action and follow-up itemsWriting routine documents and correspondenceVerifying the accuracy and completeness of documents. Recording and tracking equipment, card stock and suppliesMaintaining information on digital platforms and/or printed materialsMaintaining information on a websiteDetermining logistical details and activities for events and/or programming Essential Qualifications: College Diploma (2 years) or an acceptable equivalent combination of education and experience.Minimum two years of recent related experience in administrative, communications, and events support in an office environment, preferably in a post-secondary environment.Experience updating and maintaining digital platforms (e.g. websites and social media).Experience with event logistics supports, including room and AV equipment bookings and arranging catering.Experience providing front-line reception service.Excellent communication skills, including strong oral and written abilities.Demonstrated strong organizational skills.Excellent interpersonal skills.Excellent computer skills in: MS Office Suite (e.g. Word, Excel, PowerPoint), Email (e.g. Outlook), electronic calendar organizer, social media (e.g. Facebook, Twitter, Instagram, etc.), Adobe Acrobat, Adobe Creative Suite, Drupal/WordPress (or similar content management systems).To be successful in this role you will be: ApproachableEfficientMulti-taskerPossess a positive attitudeResourcefulTeam player Closing Date: 01/09/2026, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Continuing Schedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 07 $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Student ServicesRecruiter: Blythe CampbellLived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. .buttontext00ba4abe a border: 1px solid transparent; .buttontext00ba4abe a:focus border: 1px dashed important; outline: none important; Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .Job Segment: Communications, Administrative Assistant, Equity, Social Media, Drupal, Marketing, Administrative, Finance, Technology