Office Manager

4 weeks ago

British Columbia BC, Canada U Arts Academy Full time

About UsEstablished in 2015, U Arts Academy is a professional school offering high-quality afterschool programs in Greater Vancouver. We specialize in academic and arts education for students aged 4 to 12. Our academic program includes English writing, advanced literature, French, and speech arts, while our arts program covers singing, acting, Chinese speech, modeling, and musical theatre.Position OverviewU Arts Academy is seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our Richmond location. The Office Manager will play a key role in managing administrative functions, coordinating staff and student schedules, maintaining accurate records, and supporting both parents and teachers.LocationU Arts Academy Vanguard Road, Richmond, BC V6X 2P8Responsibilities Oversee and coordinate office administrative procedures and recommend improvements. Supervise administrative support functions, including correspondence, reports, presentations, and data collection. Establish work priorities, delegate tasks to office staff, and ensure deadlines are met. Oversee staff schedules, assist with onboarding and training new team members, and provide ongoing support. Serve as the primary contact for parents, handling inquiries via phone, email, and in person in a professional manner. Prepare and review student reports, update schedules, and support admission/registration activities. Monitor tuition payments, issue invoices and receipts, and maintain accurate financial records. Assist in preparation of the operating budget, track monthly and annual data, complete inventories, and prepare reports for management. Ensure student and family records are handled in a confidential manner and stored securely. Coordinate office services, including supplies, equipment maintenance, and facility needs in cooperation with vendors or landlords. Support the planning and execution of school events, meetings, and special projects.Qualifications Completion of secondary education is required. Post-secondary education in business administration, office management, or a related field is preferred. Minimum of 2 years of administrative or office management experience is an asset. Strong organizational and communication skills. Proficiency in English (both written and spoken); additional language skills are an asset. Ability to work independently and manage multiple priorities effectively.Job Type Permanent, Full-Time 30 hours per weekCompensation $37.00 per hour and 10 days paid vacation annuallyHow to ApplyPlease email your resume to (link removed) We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

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