Specialist - Payroll - Corporate HR

1 week ago

Québec, Quebec, Canada kdcone Full time

kdc/one Corporate Longueuil, 375 boul Roland-Therrien, Longueuil, Quebec, Canada Req #3895

Friday, May 31, 2024

The KDC/ONE team is made up of the best in the business. Our diverse and evolving workforce thrives in our environment of constant teamwork and collaboration. Join us today

SUMMARY:

Under the supervision of the Manager of Human Resources, the Payroll Specialist is responsible for the rigorous administration of the payroll process, RRSPs and insurance for the 3 payroll groups, Toronto, Knowlton and Longueuil, which represents more or less 700 employees.

MAIN RESPONSIBILITIES:

  • Maintain employee payroll records;
  • Collect and verify into the HR system employee information (new employee, change of status, termination of employment, etc.);
  • Make deductions for salary and alimony garnishments;
  • Inform government authorities when employees are absent from work for extended periods;
  • Process payroll every 2 weeks, according to established procedure;
  • Support managers in the management of time sheets;
  • Review and balance government remittances from the Dayforce system according to established government standards;
  • Provides figures for government, provincial and federal remittances and ensures that payment is made on the required date;
  • Prepares Records of Employment when required;
  • Verify billing, prepare monthly payment requisitions for group insurance;
  • Provide a detailed file of third party payments for RRSPs, CSN Equity Funds and QFL;
  • Communicate termination of employment or contribution stop information to group RRSP providers;
  • Prepare and enter journal entries at the end of each month;
  • Prepare the annual government summary;
  • Adjusting the vacation accumulation bank ($) when employees return to work after illness, CNESST, maternity/paternity;
  • Prepare the annual vacation file and perform the verification in Dayforce;
  • Prepare the import file for employee vacation rates for the beginning of the fiscal year;
  • Calculate the cumulative annual vacation and time accumulated at the end of the fiscal year;
  • Maintain the headcount file on a monthly basis and forward it to management;
  • Enroll employees in group insurance and group retirement savings plan programs;
  • Perform an audit of insurance coverage changes before each pay period;
  • Follow up on the payment of insurance premiums for employees who are off work (correspondence, deposits, etc.);
  • Prepare the hours file as well as validate the eligibility and bonus percentage of employees to the organization's bonus program in order to provide it to the finance department;
  • Prepare the payroll file for the payment of bonuses;
  • Prepare the payroll file for the payment of bonuses; Carry out the year-end balancing of taxable benefits in order to issue Relevé 1 / T4 statements;
  • Perform training follow-ups for the 1% law;
  • Complete and participate in the production of year-end reports (salary declaration, CNESST, 1% Training, etc.);
  • Complete employee employment verifications and confirmations;
  • Performs all other related tasks or projects assigned by the immediate supervisor.

QUALIFICATIONS:

  • DEC in accounting/administration or equivalent;
  • 3 to 5 years of experience in a similar position;
  • Very good knowledge of MS Office suite and AS/400, Ceridian Dayforce (a major asset);
  • Fluency in French and English, both spoken and written;
  • CPA (Canadian Payroll Association) training, an asset.

SKILLS REQUIRED:

  • Very high standard of confidentiality given the accessibility to employee information;
  • Excellent interpersonal skills and ability to communicate from an internal and external customer service perspective;
  • Ability to manage time and meet deadlines;
  • Meticulous and rigorous;
  • Aptitude for teamwork;
  • Ability to adapt and strong agility;
  • Resourcefulness, autonomy, dynamism and sense of organization.
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