Executive Administrative Assistant

1 week ago


Regina, Saskatchewan, Canada Government Of Saskatchewan Full time

Job Description - Executive Administrative Assistant (ADM

Executive Administrative Assistant - ADM023888

Employment Type : Permanent Full-time

Location(s) Ministry Ministry : 013 Saskbuilds and Procurement

Salary Range : $4129-$5371 Monthly

Grade : MCP.02.

The Infrastructure Planning and Priorities division with the Ministry of SaskBuilds and Procurement has a challenging opportunity for a highly motivated, organized, and confident individual to provide executive administrative support to the Executive Director and staff. This position will be of interest to a skilled administrative professional who enjoys being part of a collaborative team and working in fast-paced environment.

The Infrastructure Planning and Priorities division is focused on ensuring government's investments in and utilization of infrastructure is strategic, client-centered, evidence-informed, and outcomes-focused. This branch is responsible for leading government's capital planning, federal funding, and asset management.

In this role, you will independently manage and coordinate a variety of administrative processes including proofreading and formatting a variety of correspondence, including budget material and public facing documentation. You will also be responsible for completing monthly budget forecasts, facilitating job postings and hiring processes, managing the branch's filing utilizing the ARMS and ORS filing systems, and managing relations on facilities and parking. You will know how to use advanced features in a variety of computer software packages such as Word, Excel, PowerPoint and Outlook. You will compile, coordinate, and review confidential materials; track, redirect, and/or respond to priority items and correspondence; and arrange meetings and manage schedules.

The successful candidate for this role will be someone who brings experience with:

  • Successfully balancing competing priorities and pressures;
  • Communicating efficiently and building effective working relationships with internal and external parties;
  • Office management protocols and processes, including developing and monitoring budgets and managing filing systems (i.e., ARMS and ORS);
  • Administrative support, including coordinating calendars, booking boardrooms, planning meetings and workshops, and coordinating travel arrangements;
  • Composing, formatting, proofreading, and editing correspondence and documents; and,
  • Tracking and monitoring tasks, requests, and referrals.

Typically, the knowledge for this position would be gained through completion of a certificate in office administration and/or several years of experience in senior administrative positions. Experience with various government applications such as MIDAS, Markview, iExpense, Taleo, ServiceNow, and BMO Spend Dynamics would be an asset.

SaskBuilds and Procurement: where infrastructure, procurement, real property, facility management, logistics and information technology meet to enable the Government of Saskatchewan's Growth Plan and programs and services for citizens and communities.

We are committed to workplace diversity.

Hours of Work : A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks

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