Medical Secretary

2 weeks ago

Toronto, Ontario, Canada Sinai Health Full time
This is a temporary opportunity for up to twelve (12) months._


Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

We provide excellent and compassionate care in hospital, community and home.

Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

The Medical Office Assistant will be responsible for one neurologist including tasks such as:

  • Schedule outpatient clinics
  • Answer and return phone calls from patients and doctor's offices in a timely manner
  • Medical document filing either in paper charts or electronic patient records
  • Manage clinics: create new patient charts, welcome patients, book followup appointments, book investigations
  • Patient communication: dates and times of scheduled tests and consultations, results on occasion
  • Manage consult notes: Ensure all patients seen have consult notes, that consult notes are sent to the referring and CC physicians in a timely manner
  • Order and restock clinical and office supplies
  • Manage incoming and outgoing mail
  • Assist with OHIP billing and payments for uninsured services
  • Other additional administrative responsibilities, such as the scheduling of medical resident trainees who rotate through the clinic
  • Note: No dictation work will be required as patient notes are electronically dictated


 Job Requirements
  • Successful completion of postsecondary education in office administration or related field of study from an accredited educational institution
  • Minimum one (1) year recent and related administrative experience, preferably in a healthcare or academic setting
  • Educational or work experience with office administration
  • Requires previous experience with medical records and maintenance of an electronic medical record (EMR) program (Accuro experience would be an asset)
  • Advanced technical skills and proficiency with MS office and other medical software Superior organization skills and ability to prioritize competing tasks
  • Strong work ethic, professionalism, dependability and reliability
  • Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
  • Flexible with ability to work efficiently in a fastpaced, multitasking and dynamic environment
  • Excellent oral and written communication skills are required, excellent interpersonal and professional skills, an ability to work with established team and/or independently as required
  • Demonstrated satisfactory work performance and attendance history

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