Event Manager

1 week ago

West Vancouver, British Columbia, Canada Mulgrave School, The International School of Vancouver Full time

Event Manager

Permanent, Full Time
Including evenings & weekend hours

Mulgrave is one of Canada's leading independent co-educational pre-K - 12 day schools, serving the North Shore of Vancouver. We are an established IB Continuum World School with a reputation for excellence and innovation. We are now seeking applicants for the role of
Event Manager,
to start September 11, 2023.


The role of the Event Manager is to work collaboratively with the Senior Event Manager to create, plan and bring to life a wide variety of internal and community events.

The Event Manager, above all, is a project manager who understands what it takes to execute an event while paying attention to budget and time constraints and can work collaboratively with all team members to ensure overall team success.


Duties and Responsibilities:

These may include, but are not limited to, the following:

Events:

  • Plan and oversee all aspects of an event from the conception of the initial idea to the last detail according to requirements, target audience and objectives
  • Prepare budgets and manage event budgets
  • Ensure all resources, venues, supplies, and equipment are booked appropriately
  • Event planning and management utilizing Google Suite and/or similar products for workflow, tasks, calendar management, collaborating, and planning for each event
  • Source and negotiate with vendors and suppliers
  • Hiring personnel (DJs, waiters etc.), with direction from the Senior Event Manager, coordinate all operations prior, during and at the conclusion of each event
  • Promotional activities for the event and engage with various stakeholders as required for promotion
  • Analyze the event's success and prepare followup reports and filing
  • Printing of promotional materials for events
  • Provide basic audio and visual support for all meetings and presentations
  • Manage inventory and travel (e.g. supply runs, picking up flowers, catering supplies etc) to support events as required
  • Managing and weekly orders of food, beverages, and supplies for all school events.
  • Support community volunteers as required for various school events including working with students, parents, staff, and special guests
  • Working independently, including locking or unlocking the building

Recurring Events Include but are not limited to:

  • Special events & ceremonies
  • Board meetings
  • Sports events & competitions; award ceremonies
  • Graduation, convocation and semiformal events
  • BBQs and class parties
  • University visits and fairs
  • Community socials
  • Staff parties and meetings
  • Admissions Open Houses and community meetings
  • Outside and Venue Rentals
  • Technical requirements for all meetings
  • Popup evening meetings/dinners
  • Theatre Productions
  • Assessments and exams (eg SAT exams)

Qualifications:

  • BA in PR, marketing, hospitality, events management or related field is preferred
  • Skilled in project management and overseeing projects from start to finish
  • Endorse the school's mission and vision statement
  • Ability to ensure event is completed smoothly with confident troubleshooting
  • Proven ability to problemsolve and understand efficiencies to complete complex projects
  • Multitasking to manage many ongoing projects of varying complexity
  • Ability to manage own schedule to successfully execute every event
  • Keen eye for esthetics and design
  • Outstanding communication and interpersonal skills
  • A proven team player with a friendly cando attitude
  • Trustworthy and reliable
  • Good attention to detail with excellent prioritizing and organizational skills
  • Ability to adapt to the constantly changing schedule related to events management
  • Computer experience in Google Suite and Event Management software is an asset
  • Given the requirements of the role, employee must have own transportation
  • Physical ability to lift and move materials up to 40lbs in weight
  • Flexibility required for hours of work; will be required to work weekends/evenings (Estimated 810 weekends per year and 34 evenings per month)
  • Emergency First Aid, Serving-ItRight and Food Safe Level 1 required (or willing to obtain)

Diversity, Equity & Inclusion Commitment


In order to provide the best possible learning environment for our highly diverse, multicultural student population, Mulgrave actively seeks to recruit teachers from groups that have been traditionally underrepresented in independent and international school faculties.

BIPoC and 2SLGBTQ+ educators and those with disabilities are warmly encouraged to apply, and invited to reach out for more information about our commitment to diversity, equity, inclusion, and justice.

**_
We offer a comprehensive salary and benefits package that is very competitive, as well as opportunities for professional growth

Our benefits include:
_**- _An RRSP program_
- _Professional and career development/training opportunities_
- _Extended health and dental coverage_
- _Short and long term disability insurance_
- _Per

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