Permanent Full-Time International Student Program Homestay Coordinator

1 week ago

Lethbridge, Alberta, Canada Palliser School Division Full time
Permanent Full-Time International Student Program Homestay Coordinator

This is a shared position between Holy Spirit and The Palliser School Division

Palliser School Division: This position is open to all internal and external candidates. Prior to commencement of employment, successful applicants must provide these supporting documents:

Criminal Record Check, including vulnerable sector check from Local Police Service or RCMP detachment (dated within 3 months of contract start);

Copy/Visual of Social Insurance Number (SIN) card or document issued by Service Canada; SIN card/document must be in current legal name. Name on the SIN card/document must match your Government photo ID and Criminal Record Check;

Government-issued photo ID - valid driver's license, valid passport or Nexus card.

Holy Spirit: This position is open to all internal and external candidates. Prior to employment, successful applicants must provide supporting documents as outlined on our New Employees page. Holy Spirit | Homestay Coordinator - Job Posting & Schedule A

Position Details:

Locations: Palliser Central Office, Lethbridge, AB / Holy Spirit St. Basil Catholic Education Centre, Lethbridge, AB

Anticipated Start Date: August 26, 2024 (or a mutually agreeable date)

Assignment: International Student Program Homestay Coordinator

1.0 FTE @ $23.47/hour

Benefits:

Comprehensive (paid) Alberta School Employee Benefit Plan (ASEBP) coverage

Qualifications:

Business Administration, Educational Assistant Certificate or related experience in the field;

Clean driving record and able to transport students when necessary;

Copy of a current driver's abstract (if successful);

Current Standard First Aid and CPR certificates (Child CPR Certificate is a strong asset).

Responsibilities:

Liaising with both the Palliser and Holy Spirit International Education Departments;

Recruiting host families through all means possible (social media, parishes and school communities, etc.);

Determines the suitability of host families by reviewing applications and conducting home visits;

Coordinates and leads host families through yearly Homestay Orientation meetings;

Follow-up home visits regularly to ensure that circumstances do not change;

Matches students with host families based on information gathered from student applications considering age, gender, cultural background, length of stay and anticipated Canadian experience;

Available to work outside of normal working hours to support students and families who are otherwise busy during the day;

Confirms placement of students with host families and both Palliser and Holy Spirit Divisions;

Confirms arrival/departure information with host family/student and respective parties, as needed;

Supports the maintenance of host family profiles and records;

Supports maintenance of data integrity in the True North database at all times;

Supports individual and group arrival and departure logistics;

Maintains regular contact with the student, host families, and both Palliser and Holy Spirit International Program staff to ensure the cultural, social and emotional integration of the student and facilitate the resolution of issues as they arise;

Supports in changes of host families upon consultation with the Palliser or Holy Spirit International Program team, and acts to complete the changes diplomatically and safely;

Provides ongoing support, conflict resolution and mediation between homestay families and students as required;

Responds to and assesses emergencies as they occur and liaises with school divisions, local agencies, and support services to resolve the issues;

Acts on behalf of both International Student Programs, in fulfillment of their responsibilities for the care and well-being of international students;

Collaborates with the Palliser and Holy Spirit International Program teams as required;

Supports an organizational culture that encourages teamwork for positive outcomes;

Regularly conducts home visits to new and current families (twice per semester) to assess suitability and ensure program standards are maintained;

Supports in the planning of Palliser and Holy Spirit International Program events such as host family potlucks, orientations, field trips etc. with other International Program staff;

Accompanies students on field trips as a chaperone, if necessary;

Collect feedback from international students and Homestay families to enhance student and family experiences within the program

Performs other duties as assigned by either Superintendents or designates within the scope of knowledge, skills and abilities required by this position.

Successful Criminal Reference Check, including vulnerable sectors (within 3 months of contract start date).

In order to maintain a safe and secure working environment, applicants new to The Palliser School Division and/or The Holy Spirit Catholic School Division must provide:

Criminal Record Check, including vulnerable sector check from Local Police Service or RCMP detachment;

Social Insurance Number (SIN) card or document issued by Service Canada; SIN card/document must be in current legal name. Name on the SIN card/document must match your Government ID and Criminal Record Check;

Government-issued photo ID - valid driver's license, valid passport or Nexus card.

To apply for this opportunity please complete an application through the Palliser School Division recruitment portal. Please ensure you attach the following documentation to your application:

Cover letter directed to Tom Hamer , Associate Superintendent, Palliser School Division, Education Services ;

Resume summarizing training and experience;

Copy of your most recent evaluation, relevant Diplomas/Certificates, and post-secondary Transcripts;

Minimum of three professional references.

We thank all those who apply, but only those candidates selected for an interview will be contacted.

By virtue of the submission of an application, the applicant agrees that the superintendent or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

Mr. Tom Hamer, Associate Superintendent, Education Services

Palliser School Division

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