Administrative and Accounting Support Clerk

2 weeks ago

Richmond, British Columbia, Canada SunSource Full time
This position is responsible for a vast array of accounting & administrative duties with a focus on customer service. Other areas include accounts payable, accounts receivable and cash management.

To be successful in this position the individual should be a self-starter with the ability to effectively manage all assigned duties in the office with mínimal supervision.


Essential Functions:

  • Review, evaluate and distribute all incoming and outgoing mail.
  • Respond to customer inquiries and requests.
  • Perform end of day processes for the branch.
  • Invoice inventory payables and investigate any material differences.
  • Code & get authorization for expense payables.
  • Perform collection calls for assigned customers.
  • Receive and process customer payments.
  • Escalate vendor / customer issues to management as required.
  • Track and submit branch attendance & overtime sheets by deadline.
  • Assist in the setup or customer accounts and maintenance of customer accounts.
  • Prepare and process bank deposits.
  • Reconcile cash float and cash drawer in a timely manner.
  • Check and verify vendor statements in a timely manner.
  • Provide administrative support to all branch members.
  • Gather receipts, code and submit expenses for assigned corporate credit cards in Bank of Canada Works
  • Assist in the coordination of branch team building activities.
  • Maintain and monitor office supply inventory levels, sales literature, business cards, service supplies.
  • Work with other administrative assistants to cover vacation time and miscellaneous projects.
  • Analyze and document current duty processes and recommend efficiencies as required.
  • Must participate in courses to update knowledge to carry out duties & responsibilities.
  • Solicit feedback from peers & other team members with the goal of personal or operational improvement.
  • Overtime may be required.
  • Responsible for understanding and abiding by the PSI safety policy and following safe work practices.

Experience, Education and Skills:

  • Business Administration degree or diploma considered an asset.
  • 2+ years' experience in Accounts Payable (coding invoices, PST, vendor reconciliations etc.) and Accounts Receivables (customer portals, collection calls etc.)
  • 2+ years' experience as an Administrative Assistant, or relevant role, considered an asset.
  • Ability to type (45) words per minute.
  • Proficient use of various officebased software including Microsoft Office 36
  • Experience with Prophet 21 would be considered an asset.
  • Superior customer service skills, problem solver and a selfstarter.
  • Ability to work in a fastpaced, highenergy environment.
  • Maintain a professional image and demeanor with all employees, management, and visitors at all times.
  • Ability to adapt to changing demands and shifting priorities.
  • Attention to detail in all areas of work.
  • Excellent organizational, time management and prioritizing skills.
  • Strong work ethic and positive team attitude.
  • Trustworthy honest and dependable.
  • Manual dexterity required to use desktop computer and peripherals.
  • Comfortable with interacting with public at large.
  • Ability to sit for long periods.
  • Able to stay focused with repetitive work.
  • Clear and concise verbal and written communication skills.

Other Position Information:

  • Direct report to Operations Manager.
  • Indirect report to Senior Accountant.
  • Busy office setting
  • Monday to Friday, 8:00 am to 5:00 pm, one hour off for lunch.
  • Benefits: Company events, Dental care, Disability insurance, Employee assistance program, Extended health care, Life insurance, Onsite parking, Paid time off, RRSP match, Tuition reimbursement
  • Vision care
  • Schedule: Monday to Friday
  • Supplemental pay types: Bonus pay, Overtime pay
  • Location: Richmond, BC V6V 2G9

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