Administrative Assistant Ii

6 days ago

Grande Prairie, Canada City of Grande Prairie Full time

The Opportunity


As an Administrative Assistant, you will be responsible for providing a wide range of administrative functions for two programs in a dynamic and challenging work environment.

The Mobile Outreach Department provides services and support related to the street-engaged population. The Disaster Services Program focuses on preparing for and responding to disasters. You will help maintain program efficiencies and provide support to both programs.

Responsibilities

Responsibilities include but are not limited to:

  • Compiling information; managing databases
  • Managing documentation including creating and/or formatting reports/correspondence for approval and updating documents. Maintain and organize electronic and paper records
  • Developing and maintaining positive working relationships with department staff, internal and external partners, other organizations, and staff in other City departments
  • Supporting health and safety within the programs includes tracking and maintaining documentation, supporting the health and safety program, etc.
  • Web communications and website maintenance
  • Planning and preparing for meetings including developing agendas, taking minutes, and conducting assigned follow up
  • Processing financial documentation including invoicing, general accounting, budget reporting
  • Fleet maintenance; scheduling oil changes, repairs, and regular maintenance
  • Assisting with special projects and emergency management and response
  • Managing training registration, attendee lists, and event setup

You Bring
You bring post-secondary education in business/office administration or other relatable training along with 1 to 3 years of experience.

The following skills are necessary for you to succeed in this position:

  • Ability to work well under pressure to meet established deadlines
  • Flexibility to meet changing priorities
  • Exceptional organizational skills
  • Knowledge of office procedures such as invoicing, general accounting, budget reporting, etc.
  • Demonstrated proficiency in data entry and management
  • Strong communication skills both written and verbal
  • Strong commitment to customer service and continuous improvement

Hours
Full-time Position (35 hours per week) Monday to Friday, hrs. Some evenings and weekends may be required

Compensation
Starting at $25.91 per hour (Band B, Entry Step)

Annual salary is $47,156.20 per year

Selection Process

  • Applications will be reviewed, and short-listed and interviews will be scheduled.

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