Executive Administrative Assistant

1 week ago

Chambly, Quebec, Canada Ambitrans Medical Transport Inc Full time

Description

FLSA Status: Full time Non-Exempt

Location: Punta Gorda

Reports To: CEO/Director, HR

Title: Executive Administrative Assistant

Summary: Performs administrative and office support activities for multiple executives. Duties may include fielding telephone calls, receiving and directing visitors, filing and scanning, word processing, creating spreadsheets and presentations. Supports all leadership needs and activities. Extensive software skills, internet research abilities and strong communication skills are required. Supports the CEO in all requests and requirements. Other duties as assigned.

Responsibilities

  • Answer, place, and direct telephone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients

· Organizing monthly "in office" birthday celebrations

· Co-ordinating with AP on keeping office supplies up to date- including making sure we have toner cartridge back-ups

Requirements

Requirements

  • Proven experience as an executive, administrative assistant, or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment; printers, copiers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, and MS Word in particular, and MS Outlook)
  • Experience with Quickbooks and/or Quickbooks Pro a plus
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Regular and reliable attendance at work site, punctual and timely performance of all assigned duties

Preferred Qualifications

· Prior risk management experience

· Prior workers compensation experience

Physical Requirements

· Must be able to sit for extended periods of time

· Must be able to lift 1 to 25 pounds without assistance

· Must be able to set-up and tear down training and conference room tables & chairs

Ambitrans Medical Transport, Inc.

Ambulance Management Services, LLC

Equal Opportunity Employers-all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

Drug Free Workplace


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