Finance Coordinator

1 week ago

Peterborough, Ontario, Canada Alan Stewart Homes Ltd Full time

At Stewart Homes, we believe that medically fragile and developmentally disabled children and adults can receive 24-hour care without missing out on the warmth and comfort of a home setting. For over forty years, our 200+ staff have been supporting children and young adults who are medically fragile with complex care needs. We presently have over 80 residents at our eleven staffed homes in Peterborough and Pickering. We are fully licensed by the Ontario Ministry of Community and Social Services, and the only fully CARF Accredited OARTY member providing services for medically fragile children in Ontario.

Each of our residences is a small community. Children and young people living with us are usually here for extended periods, often well into adulthood. Our residences become their homes in every sense of the word. Our staff are a diverse team who are enthusiastic about providing warm and friendly homes for our residents.

We are currently seeking an experienced Finance Coordinator (Payroll) to join our Peterborough office team. This is a Full-Time position with competitive compensation and a health and dental benefits package for the employee and their eligible family members.

Our Mission

To provide high quality residential care and social inclusion for medically fragile, physically and developmentally challenged children, young people, and adults in homelike, community settings staffed by qualified, experienced staff.

Our Vision

Stewart Homes will be recognized as the very best residential care facility in Ontario for medically fragile and developmentally challenged children, young people, and adults, an exemplary employer for all of its employees, and a credit to its community.

Our Values

Dignity, Advocacy, Integrity, Empathy, Excellence

At Stewart Homes we are committed to a diverse and inclusive workforce that represents the many different cultures and backgrounds of those in our care and in our community.


Reporting to the Manager of Finance and Administration or their delegate, the Finance Coordinator (Payroll) is responsible for coordinating all aspects of the company's bi-weekly payroll functions and day-to-day benefits administration as well as multiple finance related activities.

This includes timely and accurate reporting of payroll data for the company employees. Other tasks include reviewing and reconciling payments from customers and deposits and entering various transactions into the accounting system. Integrity and strong attention to detail are crucial for this role.

This position will also participate in other human resources initiatives including assisting with hiring, preparing staff communications, and planning staff events.

This function will also serve as a back-up to reception and performs other office duties.

Major Responsibilities
Working from our head office in Peterborough, the Finance Coordinator (Payroll) will:


  • Payroll Administration_
  • Prepares and administers payroll for all company employees;
  • Audits payroll processing reports for accuracy;
  • Ensure that all salaries are paid accurately and in a timely fashion to all company employees;
  • Prepare forms such as records of employment (ROE), income tax forms, and remittances;
  • Issue ad hoc, monthly, quarterly, and annual reports including all yearend processing;
  • Take and handle inquiries arising from questions about payroll;
  • Implement wage & salary increases, bonuses, commissions, position changes and so on in accordance with instructions given;
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements;
  • Renew reduced EI benefits program if necessary;
  • Prepare monthly remittances and cheque requests for garnishments, etc.;
  • If necessary, monitor holiday and attendance records, track leaves of absence, prepare related reports.
-
Group Benefits Administration_

  • Administration of employee health programs (e.g. health benefits, disability plans, vision care);
  • Administer Short-Term Disability (STD) and Long-Term Disability (LTD) programs;
  • Prepare and distribute reports, employee manuals, benefit package descriptions, and other publications; and,
  • Handle inquiries and complaints regarding benefits.
-
Finance Tasks_

  • Review and reconcile all bank deposits, and record payments received from customers;
  • Assist inputting various transactions into the accounting system (NetSuite), including bank transactions, deposits, etc.;
  • Participate in the processing and payments of accounts payable;
  • Management of payments using credit cards and calling in the payment along with supporting schedules as needed (i.e. Pharmacies, Grocers, etc.).
-
Information Technology (IT)_

  • Computer troubleshooting for all locations; and,
  • Computer systems resource (eg. ShareVision or other data systems) providing research and training, any necessary archiving, etc.
- **General and Administrative Duti

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