HR Staff Associate

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Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources ( UHR ) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

Posting Summary

Rutgers, The State University of New Jersey is seeking an HR Staff Associate for the University Human Resources department.

Among the key duties of the position are the following:

• Coordinates onboarding tasks and updates records in the Applicant Tracking System.
• Enters, reviews, and adjudicates background checks performed by vendor.
• Verifies candidate qualifications when appropriate.
• Administers remote and in-person I-9 Forms.
• Maintains communication with applicants and hiring departments.
• Provides guidance to hiring departments and applicants regarding pre-employment screenings and onboarding policies and processes.
• Coordinates pre-adverse and adverse actions in compliance with pre-employment screening and hiring policies and processes.
• Reconciles monthly vendor statements, creates invoices, charges departments, and follows up on open invoices.
• Bachelor's degree or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Ability to work independently in a fast-paced, changing environment.
• Overall problem-solving, decision-making, and time management skills.
• Customer focused and team oriented.
• Strong attention to detail.

Preferred Qualifications

• Experience in talent acquisition, recruitment, staffing, onboarding, policy consultation and advisement, training, and compliance with applicable federal and state employment laws.
• Bachelor's Degree in Human Resources or related field.
• Experience in higher education.
• Experience in a labor environment.
• Proficiency in Microsoft Office suite.
• Ability to understand Applicant Tracking Systems.

Physical Demands and Work Environment

Special Conditions

Posting Number

Posting Number 24ST1184

Posting Open Date

Posting Open Date 05/15/2024

Special Instructions to Applicants

Regional Campus

Home Location Campus

City

State

State NJ

Position Information Recruitment/Posting Title HR Staff Associate Job Category Staff & Executive - Human Resources Department UHR- Talent Acquisition Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Human Resources ( UHR ) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent. Posting Summary Rutgers, The State University of New Jersey is seeking an HR Staff Associate for the University Human Resources department. Among the key duties of the position are the following:

• Coordinates onboarding tasks and updates records in the Applicant Tracking System.
• Enters, reviews, and adjudicates background checks performed by vendor.
• Verifies candidate qualifications when appropriate.
• Administers remote and in-person I-9 Forms.
• Maintains communication with applicants and hiring departments.
• Provides guidance to hiring departments and applicants regarding pre-employment screenings and onboarding policies and processes.
• Coordinates pre-adverse and adverse actions in compliance with pre-employment screening and hiring policies and processes.
• Reconciles monthly vendor statements, creates invoices, charges departments, and follows up on open invoices.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary Annual Mid Range Salary Annual Maximum Salary Standard Hours 37.50 Union Description Administrators Confidential Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Ability to work independently in a fast-paced, changing environment.
• Overall problem-solving, decision-making, and time management skills.
• Customer focused and team oriented.
• Strong attention to detail.

Preferred Qualifications

• Experience in talent acquisition, recruitment, staffing, onboarding, policy consultation and advisement, training, and compliance with applicable federal and state employment laws.
• Bachelor's Degree in Human Resources or related field.
• Experience in higher education.
• Experience in a labor environment.

Equipment Utilized

• Proficiency in Microsoft Office suite.
• Ability to understand Applicant Tracking Systems.

Physical Demands and Work Environment Special Conditions Posting Details Posting Number 24ST1184 Posting Open Date 05/15/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree or an equivalent combination of education and/or experience?
  • Yes
  • No

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application
• List of Professional References (contact Info)

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at or via email at .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at or .

To learn more about Rutgers University's commitment to diversity and inclusion on its campuses, click here . #J-18808-Ljbffr

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