Payroll & Benefits Specialist

2 weeks ago

Courtenay, British Columbia, Canada North Island College Full time
Posting Number

Posting Number

  • SS0335
  • Position Information
    Division
  • Finance & Facilities
    Department
  • Finance
    Supervisor Title
  • Manager, Finance Services
    Location
  • Comox Valley(CV)
    Posting Type
  • Internal/External Posting
    Position Status
  • Temporary
    If Others, please specify

Desired Start Date

  • 02/06/2023
    Position End Date (if temporary)
  • 06/30/2023
    Weekly work schedule (please indicate the start and end times for each day of work)
  • Monday to Friday
    %
  • 100%
    Pay Grade
  • I: $ $29.16
    Position Summary
  • Reporting directly to the Manager, Financial Services, the Payroll & Benefits Specialist is responsible for performing complex tasks in relation to the timely, complete and accurate processing of the biweekly payroll for all hourly, salary, union and nonunion college employees, Board of Governors members and student employees. Duties include calculation and verification of wages, enrollments, changes and premium administration for several benefit plans, pension plans and maintaining complete and accurate employee files. This position also liaises with a number of internal and external stakeholders regarding a variety of matters, including wages, benefit and pension plans and software issues.
  • The Payroll & Benefits Specialist will ensure that activities are done in an ethical manner and in accordance with College policies and procedures. The Payroll & Benefits Specialist is aware of the Mission and Values of North Island College, incorporating and practicing the values in the performance of their duties.
    Position Competencies
  • Job Knowledge
  • Judgment
  • Teamwork
  • Planning & Organization
  • Customer Service Excellence
  • Communication & Interpersonal Skills

Duties & Responsibilities

  • 1. Responsible for all aspects of a pay, from initiation to exit and then processing termination through resignation or retirement.
  • 2. Responsible for creating and processing offcycle payrolls.
  • 3. Accurately process, in a timely manner, Employment Appointments forwarded by HR, Continuing Education contracts, and timesheets, ensuring adherence to all relevant policies and procedures, collective agreements, and current government regulations. This may involve multiple appointments, timesheets or contracts for one employee resulting in complex calculation and entry.
  • 4. Accurately processes paid and unpaid leaves, contract amendments, wage, salary increments and retroactive payments, and corrections ensuring adherence to all relevant collective agreements, policies, procedures, and current government regulations. This position also calculates and prepares SEB payments for employees on maternity and/or parental leave.
  • 5. Responsible for verifying the payroll data for accuracy, correcting any errors, or omissions, and ensuring the completion of the biweekly payroll by the strict timesensitive deadline.
  • 6. Develops and maintains spreadsheets for the purposes of data entry verification and reconciliation.
  • 7. Transmits the direct deposit file to the bank and processes transfer of funds. Independently investigates and resolves any incomplete transactions, including rejected funds and other processing problems.
  • 8. Adds, updates, verifies and deletes employee enrollments for a variety of benefit plans. Consults with all appropriate stakeholders regarding missing, or inaccurate information and forms.
  • 9. Calculates, then requests and tracks benefit invoices for employees on STD, LTD or LOA.
  • 10. Responsible for creating journal entries for the General Ledger for payroll adjustments.
  • 11. Responsible for serving as a main point of contact for Payroll & Benefit related matters. This includes, but is not limited to, answering queries from employees, responding to supervisor queries regarding process and also working closely with Human Resources.
  • 12. Responsible for maintaining all relevant filing systems within the guidelines of the Freedom of Information and Protection of Privacy Act.
  • 13. Accurately calculates and prepares Record of Employment according to current Service Canada instructions and legislation. Prepares amendments to Record of Employment due to missing and/or late information.
  • 14. Accurately completes form requests for information from Federal and Provincial agencies, such as Service Canada and/or Canada Revenue Agency.
  • 15. Calculate and process garnishments to compliance and make Request for Payment to appropriate stakeholder.
  • 16. Creates, updates and maintains the payroll procedures documentation in OneNote.
  • 17. Establish effective liaison with internal and external contacts in a facilitative manner regarding a variety of Payroll/Benefit related matters.
  • 18. Maintains current knowledge of multiple NIC Collective Agreements, NIC group benefit plans, BC Pension plans, procedures and practices of the HR/Payroll Colleague Database System.
  • 19. Maintains current knowledge of frequently changing legislation and practices

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