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Project Cost Controller

3 months ago

Ottawa, Ontario, Canada Thales Full time

Location:
Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales.

Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other.

In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada's capital holds one of the brightest and most diverse technological ecosystems in North America.

Voted as Canada's best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life.

The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.


Project Cost Controller:

Position Summary
Reporting to the Business Control Manager, the Project Cost Controller will:

  • Act as the "Project Controller" of the project and provide financial leadership to the project team. To represent Finance within the PMO organization and support Project Management for economical, finance and administrative tasks.
  • Perform cost control and project financial management function.
  • Compile Thales accounting & internal control process, and deliver on time with reliable and documented information and reports.

Essential Functions / Key Areas of Responsibility

FINANCE & INTERNAL CONTROL:

  • Responsible for cost control and ensures that it is in conformance with company's policy.
  • Understands project commercial terms & conditions and ensures that the project complies with all the terms and conditions of the contract.
  • Develops and prepares project budget and contract changes.
  • Provides leadership and guidance to the rest of the Project's Finance team.
  • Responsible for pricing activities on the project.
  • In Collaboration with PMO, maintains financial budget and Estimate At Completion.
  • Ensures internal control of project costing and maintains contract documents, including Project financial key data (Sales/GM/AGM/Risk & Opportunity/WIP/AR/Inventory).
  • Monthly control check & reconciliation of Bottomup forecast to the latest approved Estimate At Completion. Validates jointly with Project Management Office and Finance Manager to resolve any inconsistency and Estimate At Completion changes.
  • Prepares, validates with Project Manager the monthly reforecasting of Sales, Gross Margin, Cost Variance, Adjusted Gross Margin and Cashin and ensures that the information is in time to be integrated on the monthly Company Operational Budget Review (OBR).
  • Performs monthly calculation of revenue and cost of sales validating the adjusted gross margin for any changes.
  • Performs full charge accounting function for project, including tracking of all costs and ensuring charges to correct cost accounts.
  • Responsible for tracking actuals to ensure spending is in line with the contract ceiling and introducing corrective actions if trending over budget.
  • Responsible for timely project billing information.
  • Projects Cash monitoring and liaises with the Company's Treasurer on project cash flow, foreign exchange exposure, hedging activities and customer cash collection.
  • Produces monthly project report (Dashboard) and forecasts data package with major risks and opportunities identified.

Of which main tasks are:
Actual cost validation, Commitment cost validation, Estimate to Complete (ETC) validation and control check.

  • Produces external weekly and monthly reporting as required, monitoring actuals and budgets.
  • Produces external task forecasts of project burnrate for level of effort contracts as required.
  • Prepares and validates with PM, on an annual basis, the Multi-Year Budget Plan.
  • Performs reporting and analysis in line with the group reporting process.
  • Supports Business Control Manager in the monthly Project Control Group processes
  • Timesheet Admin, monthly programmatic consolidation of all projects, financial analysis.
  • Supports or backup internal pricing specialist on bids.
  • Works on establishing overarching global project processes for improved monitoring and control.
  • Supports with various internal and external audits as required.
  • Performs special project assignments as requested.

Minimum Requirements:
Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language

  • Bachelor of Commerce or Bachelor of Arts (major in Accounting/Economics), or equivalent.
  • 25 years of experience in large multinational or national organization, preferably, in the Defense & Security sector, or previous experience in project cost controlling.
  • Knowledge of SAP, Primavera and Excel.

Physical Demands:

Office Work

Regulatory Compliance Requirements:

  • Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
  • Requir