Legal Assistant

2 weeks ago

Toronto, Ontario, Canada Thomson Rogers Full time

About Us:

Thomson Rogers started professional practice in in Toronto, in what was then a two-person litigation law firm. Now, with almost 90 years of experience, the firm has evolved into one of the largest personal injury law firms in Ontario and is a leader, as well, in family law litigation, class action work, and land use litigation.

About the role:

The successful candidate for this role will report to the Director of Administration and play a key part in the firm's day-to-day operation. They will serve as a Legal Assistant, supporting multiple lawyers in the Personal Injury department, assist as a relief receptionist and complete additional administrative duties as required.

Responsibilities as a Legal Assistant:

Open files with accurate information Communicate regularly with lawyers, staff, clients, and healthcare professionals Scheduling lawyers' calendars with appointments, mediations, discoveries, pre-trials, trials, motions, zoom meetings, etc. Completing dictations in a timely manner Compiling court documents (memos, pre-trial memos, etc.) Drafting, preparing, and revising routine correspondence and documents Assist in the preparation of briefs and records for mediations, trials, hearings, and motions Monitor deadlines, diarize reminders, and assist lawyers in preparing to file timely responses per deadlines Fax, mail, scan, photocopy, and save documents electronically to document management system Closing files

Responsibilities as a Receptionist:

Greeting clients and key stakeholders, answering calls, responding to inquiries, and directing calls to the appropriate lawyer or support staff Manage incoming and outgoing mail, packages, and deliveries Providing the Marketing Department with cold call log statistics through various Microsoft Office products

Experience:

Minimum of 1-3 years of personal injury litigation experience is required Team player attitude with excellent verbal and written communication, Experience with hyperlinking and bookmarking Ability to prioritize various tasks, work in a fast-paced environment, and take initiative Experience with Microsoft Office products (Outlook, Teams, Word, and Excel), Kofax PDF, iManage, Zoom, and Soluno is considered an asset

Administrative Items:

Competitive salary Paid time off Employer-paid benefits coverage

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