Legal Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada Neinstein LLP Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 35 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 year to less than 2 years

Work site environment:

  • Air conditioned

Work setting:

  • Legal firm

Tasks:

  • Schedule and confirm appointments
  • Maintain filing system
  • Record and prepare minutes of court sessions, meetings or conferences
  • Arrange travel, related itineraries and make reservations
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Prepare and key in correspondence and legal documents
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Administrative and office activities
  • Witness and certify the validity of signatures on documents
  • Schedule court trials
  • Research records, court files and other legal documents
  • Refer clients to agencies that provide financial assistance, legal aid, housing, medical treatment and other services
  • Prepare proposals
  • Perform administrative tasks
  • Obtain information and prepare reports or case histories
  • Maintain accurate records
  • Interview clients to assess their situation and determine the types of services required and eligibility
  • Invoice clients
  • Examine adjusters' reports, insurance claims and precedents to determine extent of insurance coverage
  • Consult lawyers, doctors or other individuals to discuss insurance claims
  • Complete legal documentation
  • Calculate billing charges
  • Arrange pretrial conferences and hearings
  • Arrange for billing for services
  • Clerical duties (i.e. faxing, filing, photocopying)
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
  • Assist lawyers by interviewing clients, witnesses and other related parties, assembling documentary evidence, preparing trial briefs, and arranging for trials
  • Assist lawyers in preparation for mediation and judicial dispute resolutions
  • Draft legal correspondence and perform general office and clerical duties
  • Research legal precedents and gather evidence
  • Interview clients, prepare case histories and assess problems

Certificates, licences, memberships, and courses:

  • Inhouse training from a law firm or law clerk program

Computer and technology knowledge:

  • MS Windows
  • MS Office

Court experience:

  • Trials

Area of specialization:

  • Court and pretrial scheduling

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large caseload

Personal suitability:

  • Accurate
  • Client focus
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Reliability
  • Team player
  • Initiative
  • Flexibility
  • Judgement

Workplace information:

  • Remote work available

Health benefits:

  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage

Financial benefits:

  • Bonus

Long term benefits:

  • Group insurance benefits
  • Life insurance
  • Other benefits

Other benefits:

  • Paid time off (volunteering or personal days)

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