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Office and Facilities Manager
3 months ago
The Team Trindent Consulting is a global management consulting firm that solves complex business problems and achieves operational efficiency for the Energy, Healthcare, and Financial Services industries. The firm's unique approach yields between % ROI within the first year. Established in 2008, Trindent Consulting has quickly garnered a reputation as a firm that will Make It Happen. It is ranked as one of Canada's Fastest-Growing Companies by Canadian Business and GROWTH 500 for 7 years in a row. Trindent is also named one of the Fastest-Growing Consulting Firms by Consulting Magazine in 2015 through 2020. Most recently Trindent has been recognized by the Financial Times as one of the Americas' Fastest-Growing companies in 2022.
The Role The Office Manager will play a key role in driving office and administrative efficiency to support a rapidly growing organization. Reporting to the President, the Office Manager will focus succinctly on four core administrative functions (Travel, Real Estate, Office Administration, Information Technology) and the processes within. Other duties and ad hoc projects are to be completed as assigned.
Travel- Responsible for the management and cost control of travel expenditures while working within an approximate $1.5M annual airfare budget.
- Ensure governance/ policy is complied with and bookings for airfare, hotels, and rental cars occur proactively and responsibly.
- Ensure office efficiency is maintained by managing the prompt execution and budgets of various projects, included but not limited to: repairs, renovations, etc.
- Responsible for supporting the maintenance of an immaculate head office and managing vendors related to office/ facilities management.
- Liaise with tenants to ensure lease upkeep and relationship management.
- Ensure the accuracy and timely administration of all documents and records.
- Ensure the standardization and documentation of operating procedures with constant evaluation and process improvement.
- Support the broader administrative and Human Resources team with the planning and organization of company events, ensuring flawless execution and communication.
- Responsible for managing the day-to-day relationship with Trindent's external IT support provider.
- Support the timely resolution of IT tickets and troubleshooting.
- Bachelor's Degree or College Diploma in Administration, Business, or related discipline.
- 5-6 years in a managerial capacity, in any or combination of office administration, business, or executive support
- Experience in a consulting firm or professional services environment will be considered an asset
- Exceptional written and verbal communication skills
- Proficient user of Microsoft Office Suite (Word, Excel, Power Point and Outlook)
- Experienced and proficient in using a variety of telecommunication platforms (i.e., conference calls, video conferencing, web meetings, etc.)
- High level of accuracy, ability to detect inconsistencies and errors
- Strong organizational skills, proven ability to effectively multitask
- High degree of initiative, ability to work independently and with the team
- Proven ability to handle sensitive and confidential matters with discretion
- Strong interpersonal skills - energetic, positive, professional, discreet, and client service driven
Trindent Consulting is committed to providing an accessible, respectful and inclusive environment for all employees and job applicants. We will provide reasonable accommodation if required. If you require any specific accommodation due to a disability or a medical need during the application process, please contact us.
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