Webber - Administrative Assistant - Infrastructure Management
2 weeks ago
Bancroft, ON, Ontario (Canada) Full time Quality & Environment
About us:Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.
Job Description: Position SummaryThe Office Administrative Assistant is instrumental in supporting the company's administrative and operational functions, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of organizational efficiency, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level. The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.
**Please note that this position does not start until 2025.**
Primary Duties and Responsibilities- Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
- HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the development and implementation of HR policies.
- Document Control and Compliance: Take charge of document management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
- Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
- Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
- Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
- Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
- Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
- Responds to urgent inquiries, coordinating timely assistance as needed.
- Required to be available for as needed for overtime.
- All other duties as assigned.
- Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology.
- Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
- Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
- A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
- Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
- A strong understanding of business operations, human resources management, and financial processes.
- HS Diploma or GED required
- Demonstrated knowledge of MS Office (Outlook, Word, Excel, and PowerPoint) required.
- Regularly required to sit for extended periods.
- Occasionally required to stand and walk for brief periods.
- Frequent use of hands and fingers for handling or feeling, and reaching with hands and arms.
- Must have good vision for close work, distance viewing, color differentiation, and focusing adjustments.
- Primarily an office setting.
- Typically experiences a moderate noise level.
Webber is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.
The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
#J-18808-Ljbffr-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeWebber - Administrative Assistant (Temporary) - Infrastructure Management About us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas,...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeAbout us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeWebber - Junior Operations Accountant (Temporary) - Infrastructure Management About us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas,...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeWebber - Assistant Area Supervisor - Infrastructure Management - Niagara Falls About us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston,...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeFounded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeWebber - Landscape Lead Hand - Infrastructure Management About us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeWebber - Operations Coordinator - Infrastructure Management Bancroft, ON, Ontario (Canada) Full time Quality & Environment About us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeAbout us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a...
-
Webber - Lead Hand - Infrastructure Management
2 weeks ago
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeAbout us:Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeAbout us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a...
-
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeAbout us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a...
-
Sand Camp Foreman
2 weeks ago
Toronto, Ontario, Canada Webber Full timePosition SummaryThis role is vital in overseeing winter operations, ensuring projects are completed efficiently and safely. The position involves supervising sub-contractors and staff, reporting to the Patrol Supervisor and Operations Manager. Responsibilities include maintaining a safe working environment, adhering to work plans, managing payroll records,...
-
Technician, Work Management
2 weeks ago
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeFounded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range...
-
Toronto, Ontario, Canada Ferrovial Full timeDescription : Position Summary This role completes winter operations by planning, organizing, and controlling projects; completing quality inspections; supervising sub-contractors and staff. The position reports to the Patrol Supervisor and Operations manager in the Supervisor's absence and will supervise crew in completing the project, ensuring safety...
-
Microsoft Excel Specialist
2 weeks ago
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeFounded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range...
-
Senior System Administrator
2 weeks ago
Toronto, Ontario, Canada Infrastructure Ontario Full timeInfrastructure Ontario (IO), an Ontario crown corporation, provides a wide range of services to support the Ontario government's initiative to modernize and maximize the value of public infrastructure and realty. IO has been recognized domestically and internationally for the way it does business and the success it has had with its major projects, real...
-
Product Manager, Cloud Infrastructure
2 weeks ago
Old Toronto, Ontario, Canada Energy Infrastructure Partners (EIP) Full timeToronto, Ontario, Canada, Toronto, ON, Canada (+2 others) View on Map Equinix is the world's digital infrastructure company, operating 245+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public...
-
Jr. System Administrator
2 weeks ago
Toronto, Ontario, Canada Capstone Infrastructure Full timeIf you are in search of an exciting position in a challenging, fast-paced and entrepreneurial working environment, then we have the ideal opportunity for you. This is an excellent opportunity to join a dynamic, growing company with a broad footprint in Canada.Capstone Infrastructure Corporation ("Capstone") is a Canadian company focused on developing,...
-
Summer Labourer Required
2 weeks ago
Toronto, Ontario, Canada Ferrovial Agroman SA Full timeFounded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range...
-
Analyst, Asset Management
2 weeks ago
Old Toronto, Ontario, Canada Canada Infrastructure Bank Full timeHeadquartered in Toronto, the Canada Infrastructure Bank (CIB) is responsible for investing in new infrastructure projects. The CIB's mission is to work with provincial, territorial, municipal, federal, Indigenous and private sector investor partners to transform the way infrastructure is planned, financed and delivered in Canada. Reporting to the Manager,...
