Administrative Assistant

2 weeks ago


Brossard, Quebec, Canada Beel Technologies Inc. Full time

Work Term:
Permanent

  • Work Language: Bilingual
  • Hours: 37.5 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 5 years or more
  • Small business administration/management
- or equivalent experience

Tasks:

  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Prepare bills of lading, invoices and other shipping documents
  • Perform basic bookkeeping tasks
  • Perform human resources related duties such as personnel selection

Computer and technology knowledge:

  • Sage Accounting Software
  • MS Excel
  • MS Office
  • MS Word

Area of work experience:

  • Purchasing, procurement and contracts
  • International Organization for Standardization (ISO)

Work conditions and physical capabilities:

  • Fastpaced environment
  • Attention to detail

Personal suitability:

  • Ability to multitask
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

Screening questions:

  • Do you have previous experience in this field of employment?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?

Workplace information:

  • Remote work available

Health benefits:

  • Disability benefits
  • Health care plan
  • Paramedical services coverage

Long term benefits:

  • Group insurance benefits
  • Life insurance

Other benefits:

  • Free parking available
  • Paid time off (volunteering or personal days)


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