Facilities Assistant

2 weeks ago

Kingston, Ontario, Canada Queen's University Full time
About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us
Job Summary

A Brief Overview

This position acts as the first point of contact for cleaning and maintenance issues for buildings. This position provides reception and administrative duties, including greeting visitors, accepting deliveries, and responding to inquiries.

This position also updates and maintains the room reservation system including confirming room set-up and equipment rentals, and preparing facility schedules.


Job Description:

What you will do
Acts as the first point of contact for cleaning and maintenance issues for buildings.


Provides reception and administrative duties, including greeting and directing visitors, accepting deliveries, coordinating courier packages, minute taking, preparing documentation, and responding to inquiries.

Updates and maintains the room reservation system including confirming room set-up, equipment rentals, and preparing facility schedules.

Works closely with other campus services to ensure building cleanliness standards and to maintain inventory.

Performs bookkeeping activities including generating rental contracts, invoices, accounts receivable, and accounts payable.
Other duties as required in support of the department and/or unit. Required Education
Two-Year Community College Diploma. Required Experience
More than 1 year and up to and including 2 years of experience. Consideration may be given to an equivalent combination of education and experience

Job Knowledge and Requirements

Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.

Provide information that requires technical or administrative explanation or interpretation.

Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
Manage own work effectively and follows through on commitments, using the available resources.


May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.

Resolve recurring problems and situations using established procedure and guidelines.

Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.

Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
Acknowledge and respect diverse cultural traditions and beliefs.

Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.
Employment Equity and Accessibility Statement

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