Clerk's Information Administrator

2 weeks ago

Oakville, Ontario, Canada Town of Oakville Full time

Job Details:

Permanent Full Time CUPE 1329:

Posting Status:

Open to all current Town of Oakville employees and external applicants
:

Closing Date:

Applications for this position must be received at by no later than 11:59 pm on May 10, 2023.**:

***:
We offer:

-
A hybrid work schedule:

-
A defined benefit pension plan (OMERS):

-
Comprehensive health plan complemented with life and disability insurance:

-
A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things:

This position reports to the Manager, Records and Information Services.

Responsibilities:

***- Supplying accurate information regarding corporate records, lottery licensing, Council resolutions, by-laws, committees, elections, vital statistics, marriage licences, civil marriage services, death registrations, etc.;

  • Processing and issuing marriage licences according to the Marriage Act;
  • Performs Civil Marriage Ceremonies in accordance with the Marriage Act under delegated authority;
  • Processing death registrations and issuing burial permits according to the Vital Statistics Act;
  • Maintaining vital statistics registers;
  • Liaises with the Office of the Registrar General;
  • Verifies customer identification, receives payment for, and administers affidavits as a Commissioner for taking Affidavits under delegated authority;
  • Provision of afterhours and holiday service for burial permits as required;
  • Provision of afterhours Civil Marriage Services;
  • Daily cash transactions using POS system; running daily and monthly reports;
  • Producing Funeral Home billing;
  • Providing administrative support to the department;
  • Tracking, recording and distributing all incoming mail; Council Information and Planning Portal;
  • As needed, the Clerk's Information Administrator may also provide backup support to other positions in the department which may include: retrieving inactive records from storage and ordering supplies; processing requests for Liquor Licence Clearances and Special Occasion Permits; and
  • Performing other duties as assigned.

Qualifications:

***- Completion of a 2 year college diploma in Office Administration.

  • Minimum of 1 to 3 years of experience in a municipal setting and knowledge of relevant legislation, procedures and government structure.
  • Previous experience in a customer service environment.
  • Experience working with computers including MSOffice (Word, Excel, Outlook, SharePoint) as well as Amanda and Point of Sale System.
  • Strong organizational, attention to detail and time management skills combined with strong interpersonal skills and the ability to work with sensitive and confidential information.
***DATED
:May 3, 2023
**We thank all applicants and advise that only those selected for an interview will be contacted.

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