Administrative Secretary

2 weeks ago


Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time
City: WinnipegEmployer: Shared HealthSite: Shared Health - 791 Notre Dame AveDepartment / Unit: Financial Reporting Accounts PayableJob Stream: Non-ClinicalUnion: Non UnionAnticipated Start Date: 06/15/2024FTE: 1.00Anticipated Shift: DaysWork Arrangement: In PersonDaily Hours Worked: 7.75Annual Base Hours: 1950

Shared Health plays a key role in coordinating patient-centered clinical and preventive health services across Manitoba. The organization also provides province-wide health services and supports administrative functions for health organizations in Manitoba.

Position Overview

Organizing and prioritizing administrative activities independently for the supervisor, ensuring timely completion of work tasks. Typing, formatting, and proofreading various materials such as correspondence, minutes, agendas, policies, and procedures from different sources. Taking proactive approaches to handle administrative matters and solve problems without direct supervisor involvement. Being a collaborative member of the team to support the portfolio efficiently.

Experience
  • Two years of relevant experience.
  • Experience in scheduling and coordinating meetings.
  • Ability to record and prepare minutes and agendas.
  • Previous experience in healthcare would be beneficial.
Education (Degree/Diploma/Certificate)
  • Completion of high school education per Manitoba standards is mandatory.
  • Formal training in office skills is essential.
  • A blend of education and experience will be considered.
Certification/Licensure/Registration

Not applicable

Qualifications and Skills
  • Typing speed of 50 wpm
  • Proficiency in computerized systems like Microsoft Word, Access, PowerPoint, and Excel is necessary.
  • Experience with email and computerized calendars.
  • Capability to work efficiently in a fast-paced environment and meet deadlines under pressure.
  • Demonstrated problem-solving abilities.
  • Effective contributor to a team environment.
  • Maintaining high confidentiality levels.
Physical Requirements
  • Extended periods of computer work are required.

We have an amazing opportunity to collaborate and enhance healthcare. If you are passionate about making an impact on the health of your loved ones, please submit your application today.

Interested candidates can apply by uploading their cover letter, resume, and relevant licenses/certifications.

This position mandates a recent satisfactory Criminal Records Check and other checks as conditions of employment. The candidate will bear any related service charges. A security check should be within six (6) months of the employment start date.

Note that an employee cannot hold multiple positions within Shared Health totaling more than 1.0 FTE.

Shared Health promotes employment equity and workplace diversity, encouraging all qualified individuals to apply. We appreciate all applications, but will only contact selected candidates for interviews.

We encourage applications from individuals with disabilities. Accommodations are available upon request during the selection process.



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