Manager, Accounts Payable, Expenses

2 weeks ago

Old Toronto, Ontario, Canada George Brown College Full time
Manager, Accounts Payable, Expenses & Projects

Competition Number: REQ 6118

TITLE: Manager, Accounts Payable, Expenses & Projects

DIVISION: Finance

SALARY: Payband 10, $83, to $104,303 annually

LOCATION: 230 Richmond Street East

STATUS: FullTime Admin

EFFECTIVE DATE: Immediately

CLOSING: Open until filled.

Land Acknowledgement

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Equity Statement

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

GBC Vision

To be a college renowned for its inclusion, excellence, relevance, impact, and leadership.

Position Description:

Reporting to the Senior Manager,Financial Services, the Manager, Accounts Payable, Expenses & Projects is responsible for leadingaccounts payable activities to ensure timely payments to vendors andcontractors per college policies, including Visa Pay. The Manager will overseeaccurate processing of vendor invoices, employee reimbursements, andprocurement card expenses, and approve expenses/invoices over $10k with propercoding. The position plays a key role in implementing and training for theChrome River invoice and expense management tool, and provide input, coordinatewith teams, and lead pre-implementation, configuration, and user testing for APand Expenses process improvements.

Key responsibilities:

  • Accounts Payable and expensemanagement: Accuracy and Compliance
    • Supervise daily AP staff activities and provide coaching and training.
    • Establish and delegate procedures to maintain accurate records.
    • Review workflows to implement best practices and drive automation.
    • Manage vendor relations and resolve disputes efficiently.
    • Ensure timely and accurate processing of invoices, employee reimbursement and payments.
    • Collaborate with the purchasing department to set up and monitor new vendors.
    • Administrate the Visa Pay program of the college.
  • Harmonized Sales Tax and Accruals
    • Ensure proper classification and accounting of HST and review foreign vendor invoices for self-assessment.
    • Identify and make judgments on month and year-end accruals, consulting with CRA on HST applicability.
    • Submit monthly non-resident withholding tax remittance and review year-end tax slips.
  • Special Projects
    • Participate in system projects like Chrome River, including user acceptance testing and system administration improvements.
    • Develop and deliver training materials, arrange training sessions, and gather user feedback for continuous improvement.
  • Office Administration and Support
    • Provide professional guidance, lead the team, and foster a respectful and inclusive workplace.
    • Monitor workloads, manage deadlines, and ensure proper scheduling of resources.
    • Appraise performance, identify professional development needs, and approve vacation and sick leave plans.
Educational andExperience Requirements:
  • Bachelor's degree in business or accounting.
  • CPA or working toward the final stages.
  • Minimum of seven (7) years' experience of purchase-to-pay or procure-to-pay cycle or payment cycle in very large organization and able to supervise the transactions over 30,000 per year.
  • Excellent understanding of Harmonized sales tax under Part IX of the Excise Tax Act and applicability in education industry.
  • Expense management software experience (such as Chrome River or Concur, SAP) and able to understand configuration amendment as require achieving efficiency and effectiveness of system.
  • Experience working with a large ERP system and accounts payable module is required. Knowledge Practical experience of both Banner and Millennium FAST Software is preferred.
  • Experience in expense management in a large, complex organizations with a high volume of transactions.
Skillsand Attributes:
  • Broad leadership skills managing a diverse team of experienced individuals.
  • Project Management Skills - coordinate with cross functional projects.
  • Analytical and time management skills. Advanced, MS office and Excel skills.
  • Excellent communication, collaboration, teamwork and interpersonal skills.
  • Demonstrated commitment to uphold the College's priorities on diversity and equity.
Interview process may consist of a practical skills component.

Notes:
  • The College requires proof of degrees, credentials, or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
About Us:

George Brown College prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. See why we are consistently ranked as one of GTA's top employers.

Why work here?

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Candidates who require accommodation in the hiring process may contact confidentially.
  • Customized rewards programs that focus on flexibility and work-life integration
  • Customized rewards programs that focus on flexibility and work-life integration
  • Customized rewards programs that focus on flexibility and work-life integration
  • Customized rewards programs that focus on flexibility and work-life integration
  • Customized rewards programs that focus on flexibility and work-life integration
  • Customized rewards programs that focus on flexibility and work-life integration
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