Events Coordinator

7 days ago

Richmond Hill, Ontario, Canada GRANITE CLUB Full time

The Granite Club is looking for an Events Coordinator who will be a member of the Events Department and is primarily responsible for the administrative operations and providing support within the Events Office.

This includes but is not limited to handling of incoming inquiries, daily reports, contract preparation for small groups up to 50 people and internal functions, responding to member and staff inquiries, invoice reconciliation and month end duties.

Opportunities to job shadow and assist on larger, more detailed events are part of the position.

Benefits of working for the Club

  • Healthy and delicious daily food offerings in our Staff Caf.
  • Indoor parking for Employees.
  • Exciting and diverse Employee events for both Staff and
their friends and family.

  • Discounted Goodlife Fitness memberships.
  • An Employee Wellness Program focused on both physical and
mental health.
Primary Responsibilities

Events Coordinator:

  • Answer event office phones in a timely manner and redirect calls to the appropriate manager or handle calls directly
  • On a daily basis, check processed chits to catering
  • Prepare BEO's for all bridge tables, and internal departmental/committee meetings
  • Handle children's parties, PDR and Trillium bookings (not exceeding 50 guests) from start to finish
  • Assist in organizing room décor and entertainment for member bookings
  • Print off daily report, compare against contracts to ensure accuracy and copy to appropriate departments; Prepare weekly distribution every Wednesday and distribute to appropriate departments
  • Maintain par stock of office supplies
  • Complete dayday banquet events service tasks including but not limited to printing place cards, menus, wine lists, etc.
  • Maintain filing system and BEO binder and complete month end duties i.e. 3 month rolling, master files, purging of files, etc.
  • Update 'daily events screen' with each days' listing of events
  • Attend weekly Events Meeting and other associated Banquet-Events Meetings, take minutes, distribute to all managers by following Monday at latest
  • Participate in team rotation for writing monthly Granite News ads
  • Assist in the preparation of promotions and mailings
  • Assist in competitor research compilation and input of market analysis
  • Maintain sufficient par stock of all events collateral and ensure managers have sufficient supply
  • Provide administrative support to Managers
  • Participate in the development of the departments' SMART PLAN and follow through on actions assigned
  • Complete any special projects requested by Events Managers
  • As required, provide extended service to the Membership on the weekends, acting as a liaison for venue site visits and potential bookings. Weekend coverage is to be logged and reported each week.

Banquets - as Required:

  • Provide assistance to the Banquet Services team in a support role for staff and Member contacts for events
  • Responsible for the appearance of staff, including uniforms and name tags, while on duty.
  • Thorough check of all function rooms before the event to ensure proper set up, appearance and cleanliness.
  • Correct handling of F&B contracts, change logs, staffing requirements and associated paperwork.
  • Promote teamwork and twoway communication.
  • Promote excellent Member relations.
  • Liaise with the Executive Chef, Kitchen Management and staff for all functions and events as assigned.
  • Precise use of Northstar point of sales system.
  • Perform all other duties as assigned by Banquet Manager.
Required Qualifications

  • College Diploma in Hospitality or practical wor kequivalent
  • Knowledge of food and wine an asset
  • Excellent Computer Skills
  • Excellent verbal and written skills
  • Excellent communication and multi tasking skills and strong organizational skills
  • Prior catering/sales experience an asset
About the Granite Club


The Granite philosophy of uncompromising quality is showcased in its state-of-the-art athletic facilities, world-class events and programs for all ages, delectable dining experiences and personalized services, each tailored to suit the varied needs and desires of its diverse and sophisticated Membership.

The Granite Club is Canada's premier private Members' family, athletic, recreation and social club. Located in north Toronto, we offer our 11,000 Members the highest standard of facilities, programs and services.

We strive to recruit enthusiastic, dedicated individuals with a passion for providing exceptional service. We'll reward all your hard work with a competitive salary and extensive benefits.

We thank all applicants for their interest; however only those selected for an interview will be contacted.


As part of Granite Club policy, a condition of employment is to perform a criminal background check and a vulnerable sector search demonstrating a satisfactory criminal record prior to commencing employment.

The Granite Club is committed to providing fair and accessible employment practices. If selected for an i

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